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City Council Minutes

Minutes of the Walker City Council

Monday, December 10, 2018

Walker City Council Chambers

Mayor Pro Tem Shoop called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Kene Shoop, Paul Nielsen, & Rob Dunn.  Mayor Voss arrived at 7:30 pm.    

Others Present:  Will Sherbon, Cody Voss, Kevin Shoop, Dean Pecinovsky, Brad Winn, Shawn Snitkey, Tim Cutsforth and a Linn County Sheriff’s Deputy.    

Pledge of Allegiance led by Mayor Pro Tem Shoop.   

Motion/Second by Cook/Dunn to Approve the Consent Agenda.  Clarification on bills for utility locates and the furnace at the fire department.  Utility locates are whenever someone contacts one call, the city receives a notice to mark the lines and that is the cost for the notifications.  The furnace at the fire department was not working and based on the purchasing policy the Mayor can authorize up to $1,000.00 without council approval, so a furnace was purchased.  We checked several different vendors and took the lowest price.  5 ayes, motion carried. 

Public Hearing - Ordinance 344 – Community Room and Park Regulations.  Opened at 7:21pm.  Clerk received no written comments or objections.  There were no citizens present with comments or concerns.  Public Hearing closed at 7:22 pm.

Sheriff’s Report:  Required 61.0 hours.  92.40 hours during the past month.      

Mayor:  The Linn County 911 Board needs a representative from Walker.  Mayor Voss has appointed Cody Voss as the primary and himself as the back-up.   

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Written report is available at City Hall.  All of the bulbs in the Christmas decorations were replaced last week before they were hung.  We have received several compliments on how nice they look this year. 

City Engineer:  None

Finance:  November gross payroll was $9,880.48.  Ending balance as of November 30, 2018 is $1,096,546.26.

Streets:  None    

Water:  None               

Sewer:  None

Parks:  None

Fire Dept:  There were 4 calls this month.  2 medical and 2 fire calls.  All of the annual service and maintenance has been completed.                   

P & Z:  1 permit was issued for a mailbox.                     

Council:  None

Open Forum:  Brad Winn expressed his discontent with the new garbage contract.  He doesn’t feel he should have to pay for something he doesn’t use.  Council explained that code of Iowa 455b.302 states that all cities must have a solid waste reduction program and it allows cities to contract for those services for their citizens.  All citizens are required to have weekly garbage services per our code of ordinances as well.  He understands, but is still unhappy with the outcome of the discussion.

Old Business:

Nuisance Abatement at 26 Mill St.:  Motion/Second by Shoop/McVey to have a metal scrapping individual/company come in and assist with the clean-up.  The clean-up must be completed by January 14, 2109.  If it is not completed to the satisfaction of the council by that date, the municipal infraction will be imposed.  5 ayes, motion carried.   

New Business:

Pavement Management Plan – Tim Cutsforth with HR Green gave a quick summary of the draft plan.  He has asked the council to review and give any comments or questions to the clerk to pass along to him.  They will take our input and then have a final draft of the plan ready for our meeting in January.   

Motion/Second by Shoop/Dunn to approve the first reading of Ordinance 344 – Amending Provisions Pertaining to Community Room and Park Regulations.  5 ayes, motion carried.  Motion/Second by Shoop/Dunn to suspend the rules and waive the 2nd & 3rd public hearings.  5 ayes, motion carried.  Ordinance 344 passes. 

Motion/Second by Dunn/Shoop to adopt resolution 2018-27 - Resolution designating the north end of the building at 210 Park Street for fire department use.  Roll Call Vote:  ayes:  McVey, Shoop, Nielsen, Cook, Dunn.  Motion carried.

Motion/Second by McVey/Cook to adopt resolution 2018-28 - Resolution approving the Linn County Sheriff’s contract for FY20 at a rate of $36.00/hour for 14 hours/week.  Roll Call Vote:  ayes:  Nielsen, Shoop, Cook, McVey, Dunn.  Motion carried. 

Motion/Second by Shoop/Cook to adopt resolution 2018-29 - Resolution authorizing the city clerk to make monthly transfers from the water and sewer funds to the sinking funds for the payment of the State Revolving Fund loans for the water tower and waste water treatment plant.  Roll Call Vote:  ayes:  Cook, Dunn, Nielsen, McVey, Shoop.  Motion carried. 

Motion/Second by McVey/Dunn to adopt resolution 2018-30 - Resolution Approving FY19 Fund Transfers:  Roll Call Vote:  ayes:  Cook, Dunn, Nielsen, McVey, Shoop.  Motion carried.

Motion/Second by McVey/Shoop to set a public hearing for the vacation of a portion of the alley along Mill St. and Bever St. for January 14, 2019 at 7:15 pm.  5 ayes, motion carried.

Motion/Second by Dunn/Nielsen to hire all 4 applicants on a part-time as needed basis at a rate of $10.00/hour.  5 ayes, motion carried.

Motion/Second by McVey/Shoop to set a public hearing for the rezoning of 19 Ely Street for January 14, 2019 at 7:15 pm.  5 ayes, motion carried.

JCG Land Services, Inc. Right of Way Services Agreement – During the process of starting the sewer main lining project, the engineer discovered that when the sewer main from Linn Street down to Rowley Street and then south to the waste water treatment plant was installed, the easements were not properly obtained and recorded.  HR Green referred us to JCG Land Services to get an estimate of what it would take to get those in place.  We have received an estimate of $42,940.00 to have those easements written and all the legal paperwork be taken care of.  Due to the amount, we will have to obtain another competitive bid and the clerk will work on that for the next meeting if the council wishes to proceed.  Council directed clerk to obtain another estimate if possible so we can proceed with the sewer project. 

Fire Truck – Council member McVey asked which truck or trucks the new one will replace?  They are replacing 303 & 304 and combining them into one vehicle.  How much hose will you lose by doing this?  They will not lose any capacity for hose.  They actually carry much more than ISO currently requires.  Are they aware they are still paying on 2 other trucks?  Yes, but one of those is just an internal transfer from the fire department back to the general fund.  That one has a balance of $60,000.00 The other was included in the 2011 GO Bond and has approximately $80,000.00 left and will be paid for when the bond matures on June 1, 2026.  How many people can fit in the new truck?  It will carry 5 people for calls.  When we have a medical call now we take 5 people, but in 2 vehicles.  Went over membership in the fire department as well as the differences between the bids received.  Motion/Second by Dunn/Cook to purchase the fire truck from Pierce for the amount of the bid of $334,949.00 and proceed with the General Obligation Bond with the signing of the contract with Pierce to occur no later than January 20, 2019.  Roll Call Vote:  Ayes:  Nielsen, McVey, Shoop, Dunn, Cook.  Motion carried. 

Motion/Second by Shoop/Nielsen to adjourn at 8:45 pm.  5 ayes, motion carried. 

The next Regular Meeting is scheduled for Monday, January 14, 2019 at 7 pm at the Walker City Council Chambers.

Bills Approved:

Depository Trust Co., 2014 Bond Payment…..$2,747.50

Alliant Energy, utilities…..$5,063.24

Bank of America, website, supplies…..$1,409.58

Connie Helms, C7 bulbs for Christmas decorations…..$1,714.79

Evergreen Landscape, woodchips…..$17,224.00

HR Green, engineering…..$11,650.00

Hygienic Laboratory, water testing…..$13.00

Iowa One Call, utility locates…..$18.00

Iowa Prison Industries, sign…..$30.40

Iowa Pumps Works, maintenance…..$861.00

Iowa Rural Water Assoc., membership…..$225.00

Linn Co-Op Oil Co., diesel, gas…..$899.91

Menards, supplies…..$485.76

Midwest Breathing Air, annual air test…..$548.25

Novak Fence, fencing…..$1,197.50

Radio Communication, repair sirens…..$481.34

Roto Rooter, jet lines wwtp…..$540.00

Simmons, Perrine, Moyer, legal…..$296.00

Test America, wwtp testing…..$827.40

Wendling Quarries, sand…..$85.38

Computer Troubleshooters, IT Agreement…..$320.00

Banker's Trust, 2011 GO Bond Payment…..$8,098.75

Banker's Trust, 2015 GO Bond Payment…..$7,592.50

Iowa Finance Authority, Water Tower SRF Loan Payment…..$9,645.00

Iowa Finance Authority, WWTP SRF Loan Payment…..$21,645.00

Bank of America, website, supplies…..$410.13

Grant Township Cemetery, annual contract…..$400.00

Rudd Sanitation, garbage…..$65.00

Linn County Sheriff, police services…..$6,370.00

Independence Plumbing, repair furnace…..$110.00

Simmering-Cory/IA Codification, codification…..$112.00

Linn Newsletter, publications…..$252.99

US Cellular, PWT cell phone…..$180.79

Windstream, telephone…..$273.03

HR Green, engineering…..$125.00

Center Point Farm & Auto, clevis pin…..$7.96

Builders FirstSource, plywood…..$31.91

Sherbon's Market, flowers, pictures…..$64.20

Menards, furnace for fire department, supplies…..$841.97

Jonathan Norwood, refund deposit…..$150.00

K & M Tree Service, tree removal…..$2,000.00                           

Total…..$105,014.28

Revenues for October 2018:  General Fund  $79,303.15; Fire Equipment  $2.27; Road Use Fund  $7,090.09; RE Taxes – Employee Benefits  $4,053.81;  RE Taxes – Emergency Levy  $2,250.40;   Local Option Sales Tax Fund  $8,138.38; Debt Service Fund  $9,605.30;  2015 GO Bond  $17.19;  Water Tower Fund  $11.96;  Sewer Plant Fund  $1.01;  Streets Project Fund  $8.96;  Water Fund  $17,838.66;  W/S Deposits  $300.78;  Sewer Fund  $22,633.33.  TOTAL $149,255.29.

Expenditures for October 2018:  General Fund $40,425.76; Road Use Fund $2,697.43; 200 Debt Service $10,709.59; Water Fund $8,364.50; Sewer Fund $11,789.32.  TOTAL $73,986.60.

Revenues for November 2018:  General Fund  $15,761.38; Fire Equipment  $2.44; Road Use Fund  $8,868.39; RE Taxes – Employee Benefits  $815.92;  RE Taxes – Emergency Levy $452.98; Local Option Sales Tax Fund  $13,854.71; Debt Service Fund  $1,933.35;  2015 GO Bond  $17.13;  Water Tower Fund  $11.91;  Sewer Plant Fund  $1.08;  Streets Project Fund  $8.48;  Water Fund  $14,314.11;  W/S Deposits  $150.77;  Sewer Fund  $21,910.23.  TOTAL $78,102.88.

Expenditures for November 2018:  General Fund $22,702.58; Road Use Fund $3,524.10;  Debt Service $2,747.50; Water Fund $6,538.54; W/S Deposits $600.00; Sewer Fund $10,789.70.  TOTAL $46,902.42.

Respectfully Submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, November 12, 2018

Walker City Council Chambers

Mayor Pro Tem Shoop called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Kene Shoop, Paul Nielsen, & Rob Dunn.  Mayor Voss arrived at 7:35 pm.    

Others Present:  Will Sherbon, Cody Voss, Butch Neumeyer, Dean Pecinovsky, Lauren O’Neil, Lin Schulte, Ron Schulte, Kevin Shoop, Todd Reynoldson, and two Linn County Sheriff’s Deputies.    

Pledge of Allegiance led by Mayor Pro Tem Shoop.   

Motion/Second by Cook/Dunn to Approve the Consent Agenda.  Clarification on bills from Rexco for skid loader forks for $750.00 and Lucas Voss for $45.00.  5 ayes, motion carried. 

Public Hearing - Ordinance 343 – Stop or Yield Required:  Opened at 7:15pm.  Clerk received no written comments or objections.  Butch Neumeyer voiced his concern regarding the removal of the stop sign at Ely St. and Dows St.  The corner is a bus stop for North Linn School and kids are there every morning.  In addition, the activity bus drops kids at the old elementary school at nights.  The United Methodist Church Council would like the stop sign to stay as well to provide safety to pedestrians during service times and other events.  Todd Reynoldson expressed he would prefer it stayed a 4-way stop as well.  Public Hearing closed at 7:17 pm.

Sheriff’s Report:  Required 61.0 hours.  67.05 hours during October.    

Mayor:  None

Clerk:  Written report is available at City Hall.  I’ve contacted the attorney regarding the vacation of a portion of the alley between S. Mill St. and Bever St.  I was asked to verify if the city wanted to keep an easement.  Council stated since there are no utilities along that area, no easement is necessary.  Connie will let the attorney know to proceed. 

Public Works Technician:  Written report is available at City Hall.

City Engineer:  Sanitary Sewer Rehabilitation Project – They have looked at Cured In Place Pipe (CIPP) vs Pipe Bursting and due to the extreme cost difference, they will proceed with the CIPP for the project.  They anticipate having draft plans and specifications for us to review in December or January.  Waste Water Treatment Plant (wwtp) Variable Frequency Device (VFD) Project – We are looking to add a D.O. probe to the cells to be able to moderate the air flow from the blowers.  Alliant did a study and estimated a savings of approximately $8,000.00 per year in electrical costs if we do this.  With this project, we are under the bid threshold, so if the city chooses, they can obtain three competitive estimates instead of going out for bids.  Council wishes to proceed in this manner.  Connie will apply for the rebate from Alliant as we need pre-approval of the rebate for this project.  Pavement Management Plan Update – They are currently working on this project and are planning to bring it back to the December meeting.

Finance:  October gross payroll was $9,443.20.  Clarification was asked for on the bill from Sherbon’s Market for flowers.   

Streets:  None    

Water:  None               

Sewer:  None

Parks:  The playground equipment has been installed.  We have placed some of the safety surface, but will need to add the edging and remaining safety surface when weather permits.    

Fire Dept:  There were 5 calls this month.  3 medical and 2 storm watch.  They also had a training fire and it went very well with participation from several surrounding departments.                 

P & Z:  7 permits were issued – 3 building permits, 2 fence permits, and 2 sidewalk permits.                   

Council:  Council member McVey asked what we will be doing with the large pile of wood chips.  That is the safety surface for the new playground.  For now, it will be moved until we are able to complete the edging. 

Open Forum:  None

Old Business:

Nuisance Abatement at 26 Mill St.:  The property owner continues to make progress, however with all of the rain we had, was not able to completely finish.  Council would like to take a look at the progress.  Deadline will be extended to December 10, 2018 and a final decision will be made at that time.  Motion/Second by McVey/Nielsen to table this until the December 10, 2018 meeting.  5 ayes, motion carried.   

New Business:

Accept the first reading of ordinance 343 – Amending Provisions Pertaining to Stop or Yield Required.  Agenda item dies due to lack of motion. 

Ordinance 344 – Amending Provisions Pertaining to Community Room and Park Regulations.  Public hearing set for December 10, 2018 at 7:15 pm. 

Motion/Second by Shoop/Dunn to adopt resolution 2018-22 - Resolution approving the maintenance agreement with Altorfer Power Systems for the Caterpillar generator at the waste water treatment plant.  Roll Call Vote:  ayes:  McVey, Shoop, Nielsen, Cook, Dunn.  Motion carried.

Motion/Second by Dunn/Cook to adopt resolution 2018-23 - Resolution approving the municipal refuse collections services agreement with Rudd Sanitation:  Roll Call Vote:  ayes:  Nielsen, Shoop, Cook, McVey, Dunn.  Motion carried. 

Motion/Second by Dunn/Cook to adopt resolution 2018-24 - Resolution for Public Works Technician Wage Review:  Roll Call Vote:  ayes:  Cook, Dunn, Nielsen; nay:  McVey; abstain:  Shoop.  Motion carried.  New wage = $25.75/hour effective December 13, 2018.

Motion/Second by Dunn/Cook to adopt resolution 2018-25 - Resolution for City Clerk/Treasurer Wage Review:  Roll Call Vote:  ayes:  Cook, Dunn, Nielsen, McVey, Shoop.  Motion carried.  New wage = $28.75/hour effective January 6, 2019.  

Motion/Second by Shoop/Dunn to adopt resolution 2018-26 - Resolution entering into agreement with GovPayNet for credit/debit card and online payment processing:  Roll Call Vote:  ayes:  Cook, Dunn, Nielsen, McVey, Shoop.  Motion carried. 

Motion/Second by Dunn/Shoop to approve the 2018 FEMA Assistance to Firefighter’s Grant request for $72,000.00.  5 ayes, motion carried.

Horseshoe Court fencing bids:  4 bids were received as follows:  Novak Fence $1,197.50; Carson Fence Company $1,200.00; Cook Fence Co. $4,100.00; and D & N Fence Co. $2,290.00.  Motion/Second by Dunn/Cook to accept the bid from Novak Fencing in the amount of $1,197.50.  5 ayes, motion carried. 

Motion/Second by Shoop/McVey for Kevin to get 2 additional estimates and also figure what cost would be if we did work ourselves regarding the drainage issue along Grant Street.  5 ayes, motion carried.

Tree Removal at 415 Ely Street- Estimates were requested from 3 different vendors.  Only one estimate was received from K & M Tree Service in the amount of $2,000.00.  Motion/Second by McVey/Nielsen to accept the estimate from K & M Tree Service in the amount of $2,000.00.  5 ayes, motion carried. 

Discussion held on quarterly newsletter. Council likes the idea and wishes to proceed.  Connie will contact other cities who do this and see how they handle.  Any groups who have activities planned, please let the clerk know so the events can be added to the newsletter.

Discuss hiring of seasonal help – We can use additional help with cleaning city hall, the north pavilion, the bathrooms at the ballpark, snow removal, weeding, leaf pick up, etc.  Council would like clerk to place an ad for seasonal help. 

408 Rowley Street – Discussion held on possibility of selling the entire property.  Council wishes to proceed and directed the clerk to contact the attorney to assure it is handled in the proper manner.

Proposed Fire Truck & Station Remodel – Information presented to council on several options.  The truck and remodel will have to be paid with a general obligation bond and the payments made by a debt service tax levy.  Councilmember McVey stated the station remodel will need to be referred to planning and zoning for review and recommendation.  Connie will ask them to review.  We will discuss further at the December 10, 2018 meeting.

Motion/Second by McVey/Cook to adjourn at 8:40 pm.  5 ayes, motion carried. 

The next Regular Meeting is scheduled for Monday, December 10, 2018 at 7 pm at the Walker City Council Chambers. 

Bills Approved:

Alexis Raddatz, refund deposit…..$150.00

Alliant Energy, utilities…..$4,897.73

Bauer Auto, #309 repair…..$203.31

Boland Recreation, safety surface, installation of

              playground equipment…..$6,750.00

Connie Helms, 5 tablets, supplies…..$1,602.88

Evergreen Landscaping, safety surface…..$660.00

HR Green, engineering…..$4,060.00

Iowa Prison Industries, signs…..$96.60

Menards, locks, trim boards, molding…..$224.70

TestAmerica, wwtp testing…..$827.40

The McCright Agency, insurance premium…..$58.00

Welter Storage Equipment, shelving…..$150.00

Altorfer Power Systems, maintenance…..$1,443.00

Badger Meter, maintenance agreement…..$780.00

Bank of America, website, conferences, hotel,

               postage paid envelopes, phone case…..$1,555.99

Budget Copy Systems, maintenance agreement…..$86.08

GoldStar Products, weed & bug spray…..$1,114.26

Hoddy Gates Electrical, contract services…..$2,895.25

Hygienic Laboratory, water testing…..$13.00

Iowa Title Company, abstract 204 Greene Street…..$225.00

K & M Tree Service, contract services…..$1,800.00

Kings Materials, building numbers…..$53.29

Linn Co-op Oil, diesel/gas…..$899.91

Linn Newsletter, publications…..$85.15

Marion Iron, storage locker materials…..$74.46

Menards, plumbing, table, supplies…..$1,234.85

Miracle Recreation, playground equipment…..$7,746.00

Printing Systems, utility billing postcards…..$307.94

Rudd Sanitation, garbage…..$65.00

Sherbon Construction, labor…..$1,325.00

Sherbon’s Market, flowers…..$107.00

US Cellular, cell phone…..$187.60

Windstream, telephone…..$266.23

IRS, Oct. 2018 federal payroll withholding tax…..$2,082.50

IPERS, Oct. 2018 contributions…..$1,399.39

Treasurer, State of Iowa, Oct. 2018 water excise tax…..$720.00

Windstream, telephone…..$265.35

US Cellular, cell phone…..$180.79

Linn Newsletter, publications…..$457.10

Hawkeye Fire & Safety, contract services…..$169.00

Fox Apparatus & Repair, Repair #305…..$174.21

Builder’s FirstSource, countertop, supplies…..$3,741.42

Rudd Sanitation, garbage…..$65.00

The McCright Agency, insurance premium…..$168.00

GoldStar Products, Extinct Mosquito spray…..$557.57

Iowa Prison Industries, payment box…..$218.90

Rexco Equipment, skid loader forks…..$750.00

HR Green, engineering…..$527.25

Connie Helms, 1 tablet, 6 cases…..$341.60

Menards, supplies…..$631.32

Center Point Farm & Auto, antifreeze, tarp, keys…..$45.05

Lucas Voss, mowing…..$45.00

Computer Troubleshooters, IT agreement…..$320.00

Total…..$54,805.08

Respectfully Submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, October 8, 2018

Council Chambers, 204 Greene Street

Mayor Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Kene Shoop, Paul Nielsen, & Rob Dunn.    

Others Present:  Will Sherbon, Russell Andersen, Kevin Shoop, Brent Oleson, Doug Rawson, Todd Reynoldson, Cody Voss, and a Linn County Sheriff’s Deputy.    

Pledge of Allegiance led by Mayor Voss.  

Mayor Voss stated he is going to amend the agenda by changing Drainage in 700-800 block of Grant St. to Drainage and ditch issues in the city and also add Open house for the new city hall.  Motion/Second by McVey/Shoop to approve the amended agenda.  5 ayes, motion carried.   

Motion/Second by Cook/Nielsen to approve the consent agenda.  5 ayes, motion carried.

Sheriff’s Report – 61 hours required.  70.8 hours for September 2018.

Reports:

Mayor:  The renovations at 204 Greene Street are nearly complete.  We will be moving city hall in the next several days.  Mayor Voss talked to Garret Reddish today regarding the North Center Point Road Project.  They are currently paved just north of Wiley’s Road.  The weather has slowed them down, but they are still planning on completing the full project this year.

Clerk:  written report on file

PWT:  written report on file.  Discussion held on playground equipment we got from Center Point several years ago.   

Finance:  Sept. gross payroll $10,415.72.  3rd quarter gross payroll $34,444.14. 

Streets:  None    

Water:  None               

Sewer:  None

Parks:  None

Fire Dept:  6 calls this month – 3 medical, 1 storm watch, 1 service call, 1 mutual aid for Troy Mills.  The north siren is not working – the contractor has been called for repair.  There is a training fire scheduled for Saturday 10-13.  Our current numbers are 17 firefighters and 1 medical only person.  Randi Lee has been added to the department as a medical only member.  She is an EMT with the Center Point Ambulance.  We have 2 first responders, 1 EMT and 4 pending EMT’s. 

P & Z:  no permits were issued.

Council:  Council member Cook wanted to thank everybody who worked on city hall for their service.  Council member McVey said she has received questions regarding the municipal garbage contract and there is some confusion on whether the ordinance passed.  Ordinance 341 – An Ordinance Amending the Code of Ordinances of the City of Walker, Iowa, by Amending Provisions Pertaining to Collection of Solid Waste and Ordinance 342 – An Ordinance Amending the Code of Ordinances of the City of Walker, Iowa, by Amending Provisions Pertaining to Peddlers, Solicitors and Transient Merchants were passed at the September 10, 2018 meeting. 

Open Forum:  None

New Business:

Open House – City Hall:  Motion/Second by Nielsen/Shoop to hold an Open House on Wednesday, October 17, 2018 from 6-8 pm.  5 ayes, motion carried. 

FY18 Annual Financial Report:  Motion/Second by McVey/Cook to approve the Annual Financial Report as presented.  5 ayes, motion carried.

2018 Fall GCRCF Grant Application – Motion/Second by McVey/Dunn to submit the application for a merry-go-round and slide.  5 ayes, motion carried. 

Ordinance 343 – Amending Chapter 65 – Stop or Yield Required – Public Hearing set for November 12, 2018 7:15 pm.

Chapter 47 – Community Room and Park Regulations – We anticipate all the plumbing, etc. will be complete by the end of this week at 204 Greene Street.  We will let the coffee groups know when they can move up to the new building.  Motion/Second by McVey/Shoop to move the Community Room to 204 Greene Street and set the rental rate as $75.00 with a damage deposit of $100.00.   5 ayes, motion carried.  Motion/Second by McVey/Shoop to remove “adult” and section G. from section 47.12.  5 ayes, motion carried.  Connie will prepare the ordinance for the next meeting to set public hearing. 

408 Rowley Street:  An individual contacted the clerk about the possibility of renting the building once we have moved city hall.  Council discussed possibility of renting and/or selling.  Motion/Second by McVey/Nielsen to offer the following options:  rent of $200 per month with the renter paying utilities; rent of $400 per month with the city paying utilities; or purchase for $7,700.00.  5 ayes, motion carried.  Clerk will contact the individual and if interested, we will refer to the city attorney to draw up a contract. 

Horseshoe Court repairs/updates:  Motion/Second by Mc Vey/Dunn to replace the fencing on the horseshoe courts in accordance with the specifications of the Public Works Technician.  5 ayes, motion carried. 

Drainage & Ditch Issues:  We have looked at the 700-800 block on the south side of Grant Street.  With the construction of the new house at 10 Prairie Dr. and the installation of a sump pump, we are having a lot of standing water and it is not draining properly.  Another area we have trouble with is at Linn Street and North Maple Lane.  We are looking at the possibility of putting in French drains to help with the problems.  Council member McVey asked if we should get our engineer involved, especially with the problem on Linn Street.  Motion/Second by McVey/Dunn to refer the Linn Street drainage issue to the engineer.  5 ayes, motion carried.  As for the issues along Grant Street, a local contractor has taken a look at the area and feels he can fix the problem.  He will get an estimate to Kevin. 

Alley between 15 S Mill St and 24 Bever St – Abandon? :  The alley is not used and the adjoining property owners have taken care of it for years.  One property owner wants to build a garage, not on the alley, but would like us to consider abandoning it as it is just a dead end.  Motion/Second by McVey/Nielsen to proceed with abandoning the alley and contact the city attorney for assistance in the process.  Ayes:  McVey, Shoop, Nielsen, Cook.  Abstain:  Dunn.

Generator bids for 204 Greene Street:  Motion/Second by Dunn/McVey to accept bid from Hawkeye Electric with the addition of Mobile Link, Annual Scheduled Maintenance Agreement, GenPad, Generator Transfer Switch Surge Protector, and 5-year extended warranty totaling $8,284.42.  5 ayes, motion carried. 

FY20 Budget Worksheets:  Budget worksheets given to council.  Discussed 5 year plan and setting a workshop. 

Motion/Second by Shoop/Cook to adjourn at 8:17 pm

The next Regular Meeting is scheduled for Monday, November 12, 2018 at 7 pm at the Pavilion.

Bills Approved:

Computer Troubleshooters, IT Agreement…..$320.00

Alliant Energy, utilities…..$5,921.49

Bodensteiner Implement, part…..$4.98

Builder’s FirstSource, supplies…..$52.12

Center Point Library, contract…..$6,000.00

Center Point Rentals, pump rental…..$494.60

Dearborn Life Ins. Co, employee life ins…..$35.10

Drew Grundmeyer, refund…..$165.07

Hawkeye Fire & Safety, fire extinguisher inspections…..$113.50

Hawkins, chlorine…..$162.50

Hygienic Laboratory, water testing…..$953.50

Iowa Dept. of Natural Resources, 2019 Water Use Fee…..$134.00

Iowa One Call, utility locates…..$18.00

Kevin Shoop, meal reimbursement…..$37.52

Linn County Public Health, air permit renewals…..$135.00

Linn County Sheriff, police services…..$6,370.00

Linn News-Letter, publications…..$238.44

Menards, countertop, plumbing, other supplies…..$2,776.75

Roto Rooter, jetting services…..$410.00

Sherbon Construction, labor…..$3,362.50

Steve’s Heating, repair air conditioner…..$215.00

Ted Beuter, signs for 204 Greene St……$549.14

TestAmerica, wwtp testing…..$614.25

The Northway Corporation, labor…..$1,275.00

Walker State Bank, pay off loan #22115-skidloader…..$10.709.59

Welter Storage Equipment, chairs…..$1,184.00

IPERS, Sept. 2018 Contributions…..$1,509.11

IRS, Sept. 2018 Fed PR Tax withholding…..$2,296.19

Treasurer, State of Iowa, 3rd Qtr. water excise tax balance due…..$655.00

Treasurer, State of Iowa, 3rd Qtr. sales tax…..$272.00

Treasurer, State of Iowa, 3rd Qtr. State PR Tax withholding…..$1,475.00

Total…..$48,459.35

Revenues for August 2018:  General Fund  $22,204.18; Fire Equipment  $1.94; Road Use Fund  $11,960.09; RE Taxes – Employee Benefits  $.03;  Local Option Sales Tax Fund  $8,124.76; Debt Service Fund  $.16;  2015 GO Bond  $24.66;  Water Tower Fund  $9.67;  Sewer Plant Fund  $.86;  Streets Project Fund  $6.28;  Water Fund  $15,212.06;  W/S Deposits  $150.61;  Sewer Fund  $22,632.86.  TOTAL $80,328.16.

Expenditures for August 2018:  General Fund $19,360.52; Road Use Fund $1,195.18; 2015 GO Bond Fund $31,050.00; Water Fund $16,956.56; W/S Deposits $150.00; Sewer Fund $20,076.43.  TOTAL $94,788.69.

Revenues for September 2018:  General Fund  $12,338.45; Fire Equipment  $1.75; Road Use Fund  $11,475.94; RE Taxes – Employee Benefits  $.530.69;  RE Taxes – Emergency Levy $394.64; Local Option Sales Tax Fund  $8,129.69; Debt Service Fund  $1,257.71;  2015 GO Bond  $14.85;  Water Tower Fund  $10.33;  Sewer Plant Fund  $.78;  Streets Project Fund  $6068;  Water Fund  $14,628.64;  W/S Deposits  $600.55;  Sewer Fund  $21,305.60.  TOTAL $70,595.68.

Expenditures for September 2018:  General Fund $28,203.65; Road Use Fund $1,946.35; Water Fund $6105.08; Sewer Fund $5,182.46.  TOTAL $41,437.54.

Respectfully Submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, September 10, 2018

Walker North Pavilion

Mayor Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Kene Shoop, Paul Nielsen, & Rob Dunn.    

Others Present:  Will Sherbon, Bonny Kayser, Mardella Sorensen, Kathryn Joyce, Carma Bisinger, Betty Bebensee, Dean Pecinovsky, Brett Freeman, Cody Voss, Cindy Jones, Todd Reynoldson, Doug Winn, Bob Havlik.  

Pledge of Allegiance led by Mayor Voss.   

Motion/Second by Cook/McVey to Approve the Consent Agenda.  5 ayes, motion carried. 

Public Hearing - Ordinance 341:  Opened at 7:15pm.  Citizens present inquired about the municipal garbage contract.  Will all property owners/residents be forced to have garbage pick up?  Mayor Voss explained that all residents will be billed for garbage on their water/sewer bill.  How did this come about?  Mayor Voss explained that the city was notified by Republic Services that they would no longer to doing residential pick up in Walker.  Rudd Sanitation then approached the city about a municipal contract with a rate that would be $1.00 lower per month than what citizens currently pay.  The council decided that they wished to proceed with the contract.  If rates get raised, who is raising them?  Mayor Voss explained that the rates will be set for 24 months by the contract and after that if they go up, it will be at Rudd’s request.  One resident became unruly and was asked by Mayor Voss to leave the meeting.  Public Hearing closed at 7:35 pm.

Public Hearing - Ordinance 342:  Opened at 7:35 pm.  The clerk did not receive any verbal or written comments.  No citizens present had any comments.  Closed at 7:37 pm. 

Reports:

Mayor:  The street rental for the Chauncey Raue Memorial Ride went very well.  We thank Winns for making sure everything was cleaned up.  The American Legion and McCright Agency have repainted the face of their building and it looks very nice.  We also have another business working on improving their building as well. 

Clerk:  Written report is available at City Hall.

Public Works Technician:  Written report is available at City Hall.

Finance:  August gross payroll was $14,050.94.   

Streets:  None    

Water:  None               

Sewer:  None

Parks:  The playground equipment is approximately 4-5 weeks from coming in.  

Fire Dept:  There were 5 calls this month, all medical.  They will have updates on the fire truck/building updates for the next meeting.               

P & Z:  1 permit was issued – 1 excavation.                 

Council:  Council member McVey asked what was done with the wooden tables that were left in 204 Greene St.  Mayor Voss explained there were 4 tables and our plan was to dispose of them,  A business in a local community was interested, so we kept the best one and let the remaining 3 go.  

Open Forum:  Discussion on municipal garbage contract continued.  Council was asked if snowbirds would be charged when they are gone for the winter.  Mayor Voss explained that no, we will not charge them when they are gone for the winter.  When will it be effective?  Mayor Voss explained we have not set an exact date yet.  We need to update the ordinance and do the preparation work first.  

Old Business:

Nuisance Abatement at 26 Mill St.:  The property owner continues to make progress.  The final deadline for completion of the entire property is November 12, 2018. We will continue to monitor the progress.

New Business:

Motion/Second by Dunn/Shoop to accept the first reading of ordinance 341.  Roll  Call Vote:  ayes:  McVey, Shoop, Dunn, Cook, Nielsen.  Motion carried. Motion/Second by McVey/Dunn to suspend the rules and waive the 2nd and 3rd public hearings.  Roll Call Vote:  ayes:  Cook, Shoop, Dunn, McVey.  Nays:  Nielsen.  Motion carried.  Ordinance 341 has been passed.

Motion/Second by Dunn/Nielsen to accept the first reading of ordinance 342.  Roll Call Vote:  ayes:  Cook, Dunn, Shoop, Nielsen, McVey.  Motion carried.  Motion/Second by McVey/Dunn to suspend the rules and waive the 2nd and 3rd public hearings.  Roll Call Vote:  ayes:  Nielsen, Cook, Shoop, McVey, Dunn.  Motion carried. 

Motion/Second by McVey/Dunn to adopt resolution 2018-19 - Resolution approving the city engineering agreement with H. R. Green.  Roll Call Vote:  ayes:  McVey, Shoop, Cook, Dunn, Nielsen.  Motion carried.

Motion/Second by McVey/Nielsen to adopt resolution 2018-20 - Resolution approving the engineering agreement with H. R. Green for the sewer main lining project. Roll Call Vote:  ayes:  Nielsen, Dunn, McVey, Shoop, Cook.  Motion carried. 

Motion/Second by McVey/Shoop to adopt resolution 2018-21 - Resolution approving the engineering agreement with H. R. Green for the variable frequency drives (vfds) for the blowers at the waste water treatment plan.  Roll Call Vote:  ayes:  Cook, Dunn, Shoop, McVey, Nielsen.  Motion carried. 

Motion/Second by Dunn/Cook for Connie to get quotes on a payment drop box that is 12” x 8” x 20” or smaller.  5 ayes, motion carried.

Motion/Second by Dunn/Cook to contract with H. R. Green to update the pavement management plan.  5 ayes, motion carried.

Stop sign at Ely St. & Dows St.:  Discussion held.  Connie will update the ordinance for the next meeting.

Motion/Second by McVey/Dunn to advertise for a cleaning person for city facilities.  Discussion held.  Ayes:  McVey  Nays:  Shoop, Cook, Dunn, Nielsen.  Motion fails.  Council member McVey will work on a job description for the next meeting.

Motion/Second by Shoop/Dunn to set trick or treat date/time as Wednesday, October 31, 2018 from 6-9 pm.  Ayes:  Shoop, Cook, Dunn.  Nays:  Nielsen, McVey.  Motion carried. 

Discussion held with individuals from the horseshoe league on the improvements they would like to see done at the horseshoe courts.  They will gather information/suggestions for the next meeting.

Motion/Second by Shoop/Dunn to adjourn at 8:18 pm.  5 ayes, motion carried. 

The next Regular Meeting is scheduled for Monday, October 8, 2018 at 7 pm at the Pavilion.

Bills Approved:

Cono Township, reimburse duplicate payment…..$118.14

Alliant Energy, utilities…..$6,279.99

Bank of America, credit card…..$997.16

CR/LC Solid Waste Agency, garbage…..$79.60

H. R. Green, engineering…..$875.00

Independence Plumbing, repair central air…..$210.00

King’s Materials, block…..$187.40

Linn News-Letter, subscription…..$26.00

Lynx Archery Club, donation……$500.00

Menards, construction supplies…..$1,314.43

Sherbon Construction, labor…..$1,412.50

Tom Wolff, deposit refund…..$100.00

Zapco, electrical…..$2,914.00

Affordable Heating & Cooling, furnace; central air…..$15,400.00

Computer Troubleshooters, IT Agreement…..$320.00

IPERS, August contributions…..$2,100.86

IRS, August federal payroll withholding…..$3,099.52

Treasurer, State of Iowa, water excise tax…..$772.00

Builder’s FirstSource, construction supplies…..$372.62

IAWEA, Conference…..$60.00

James Voss, plumbing…..$150.00

Kevin Shoop, tractor rental…..$320.00

Menards, construction supplies…..$12,333.29

Sherbon Construction, repair well house…..$1,977.18

Windstream, utilities…..$266.23

US Cellular, utilities…..$147.16

Rudd Sanitation, garbage…..$65.00

TestAmerica, wwtp testing…..$1,015.35

Zapco. electrical…..$2,922.00

Fox Apparatus & Repair, repair #305…..$402.25

Center Point Farm & Auto, supplies. $6.61

Linn County Treasurer, taxes…..$1.332.00

Paul Gilchrist, sidewalk repair…..$200.00

Schaffer Mfg. Co., supplies…..$292.86

Bank of America, credit card…..$515.66

Sherbon Construction, labor…..$1,562.50

Total…..$60,647.31

Respectfully Submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, August 13, 2018 7:00 p.m.
Walker Pavilion

Mayor Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Kene Shoop and Paul Nielsen.  Absent:  Rob Dunn.    

Others Present:  Deputy Buzynski, Kevin Shoop, Todd Reynoldson, Will Sherbon, Lauren O’Neil, Cindy Winn, Ron, Winn, and Kathy Raue.         

Pledge of Allegiance led by Mayor Voss.   

Motion/Second by Cook/Shoop to Approve the Consent Agenda, including payment of the bill from Linn County Secondary Roads in the amount of $31,050.00 from the 2015 GO Bond Fund.  4 ayes, 1 absent, motion carried.

Mayoral Proclamation – 13th Annual Five Seasons Stand Down Day

Linn County Sheriff:  61.0 hours required, 97.95 hours reported in the past month. 

Reports:

Mayor:  The quote we received for the new gas line at 204 Greene St. was for $650.00.  Mayor Voss is a licensed plumber and is volunteering to do the work at a reduced rate.  The new window has been installed in the kitchen area and the new electric service panel will be put in tomorrow.  We did receive a grant in the amount of $20,000.00 from the Linn County Board of Supervisors for the Economic Development Grant.      

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Written report is available at City Hall. 

City Engineer:  Lauren O’Neil discussed the engineering contract.  We should update the city engineering agreement and get it in place if we are looking at any large projects.  Council agreed and she will bring the agreement to the next meeting.  In addition, Kevin mention to her that we are looking at a sewer lining project and a project for VFD’s at the waste water treatment plant to save approximately $8,000.00/year on electricity.  Council agreed to have her put together what we need to begin those projects. 

Finance:  July gross payroll was $9,977.48.   

Streets:  None     

Water:  None               

Sewer:  None

Parks:  None

Fire Dept:  There were 6 calls this month, 2 fire, 3 medical, and 1 emergency call for a damaged gas line.  They have 2 new members:  Lucas Bates and Robert Trundle.                

P & Z:  7 permits were issued – 4 mailbox, 1 sidewalk, 1 deck, and 1 landing/steps.               

Council:  None

Open Forum:  Cindy Jones stated that she is not in favor of a Municipal Garbage Contract as she only has a small bag of trash every month.  Mayor Voss explained that we are still working on the particulars and there are several different options we can look at for individuals in this situation. 

New Business:

Motion/Second by McVey/Shoop to approve the closure of Greene St. from Rowley St. to Dows St. from 12 pm to 9 pm on Sunday September 9, 2018 for the Chauncey Raue Memorial Ride for a fee of $1.00.  4 ayes, 1 absent, motion carried. 

Motion/Second by McVey/Cook to approve Resolution 2018-15 – FY18 Street Financial Report.  Ayes:  Cook, McVey, Shoop, Nielsen.  Absent:  Dunn.  Motion carried.   

Motion/Second by McVey/Shoop to approve Resolution 2018-16 – Resolution Approving a Donation to the Lynx Archery Club for the Painting of Fire Hydrants with a donation of $500.00.  Ayes: Cook, Nielsen, Shoop, McVey.  Absent:  Dunn.  Motion carried. 

Motion/Second by Nielsen/Shoop to approve Resolution 2018-17 – Resolution Approving a Citizen Complaint Policy.  Ayes:  Cook, Shoop, McVey, Nielsen.  Absent:  Dunn.  Motion carried.

Motion/Second by McVey/Cook to approve Resolution 2018-18 – Resolution Approving the Scheduled Pump Maintenance Agreement with Iowa Pump Works.  Ayes:  Cook, Shoop, McVey, Nielsen.  Absent:  Dunn.  Motion carried.

Discussion of City Garbage Amnesty Weekend:  Motion by McVey to look into this.  Motion died for lack of a second. 

Ordinance 341 – Amending Provisions Pertaining to Collection of Solid Waste – Public Hearing set for Monday, September 10, 2018 at 7:15 pm. 

Ordinance 342 – Amending Provisions Pertaining to Peddlers, Solicitors and Transient Merchants – Public Hearing set for Monday, September 10, 2018 at 7:20 pm.

Discuss Horseshoe Courts – The City has pledged $1,000.00 for updating and improving the courts.  We will place this on the next agenda and Connie will see if she can get someone from the horseshoe group to attend. 

Municipal Pipe Tool – Sewer Lining:  We have an estimate of $118,000.00 to line the sewer main from Linn St. to the waste water treatment plant.  This will further help with the I/I we are seeing.  Motion/Second by McVey/Shoop to proceed with the project.  4 ayes, 1 absent, motion carried. 

Wood Chips for SAGR Cells at Waste Water Treatment Plant – Discussion held.  Kevin will get pricing information for the September meeting. 

North Center Point Road Project – Discuss Grading and/or Guardrails around curve:  Discussion held.  Council has decided that we will complete the grading work on our own over the next several years as we do not have the funds to pay the county to complete the work. 

Motion/Second by McVey/Cook to adjourn at 8:19 pm.  4 ayes, 1 absent, motion carried. 

The next Regular Meeting is scheduled for Monday, September 10, 2018 at 7 pm at the Pavilion.

Bills Approved:

Treasurer, State of Iowa, 2nd Qtr. 2018 State payroll withholding tax…..$1,285.00

Bank of America, website, postage, supplies, training…..$979.35

Bard Materials, cement for 204 Greene St……$1,456.00

Builder’s FirstSource, soffit, rebar, cement, and supplies for 204 Greene St…..$1,548.32

FJ Krob Co., weed spray…..$39.99

Hygienic Laboratory, water testing…..$26.00

Kevin Shoop, grass seed, straw…..$69.07

LL Pelling, Co., patch mix…..$819.50

Menards, supplies for 204 Greene St……$192.36

Paul Niemann Construction, rock…..$59.96

Petty Cash, postage, repair mower tire…..$48.82

Treasurer, State of Iowa, 2nd Qtr. 2018 Sales Tax…..2,862.00

Zapco, lighting at 204 Greene St……$1,900.00

IPERS, July 2018 contributions…..$1,483.44

IRS, July 2018 Federal payroll withholding tax…..$2,118.62

Treasurer, State of Iowa, July 2018 Water Excise Tax…..$903.00

Computer Troubleshooters, IT Agreement…..$320.00

A-1 Rental, air compressor, sand blaster rental…..$281.57

Brown Supply Co., fire hydrant paint…..$750.00

Budget Copy Systems, maintenance agreement…..$55.14

Alliant Energy, utilities…..$5,886.40

Builder’s FirstSource, Insulation, plumbing supplies for 204 Greene St……$2,627.85

Linn Co-op Oil Co., diesel/gas……$1,084.36

Linn County Secondary Roads, oil & sealcoat Betty’s Grove Rd…..$31,050.00

Menards, supplies…..$596.76

Test America, wwtp testing…..$827.40

Sherbon Construction, construction at 204 Greene St……$538.94

McBurney Septic Service, contract services…..$181.90

Iowa One Call, utility locates…..$18.00

Independence Plumbing, Heating & Cooling, repair central air…..$149.80

Center Point Farm & Auto, oil…..$32.88

Windstream, telephone…..$266.36

Iowa Wall Sawing Services, Poly Lifting of Patio at 204 Greene St……$2,056.00

Iowa DNR, Annual NPDES Fee…..$210.00

Walker Postmaster, postage…..$1,350.00

Menards, construction materials for 204 Greene St……$375.43

McCright Agency, insurance premium…..$134.00

US Cellular, cell phone, alarm phone lines…..$147.16

Rudd Sanitation, garbage…..$65.00

Rudd Sanitation, FY19 Recycling Incentive…..$1,829.00

Hoddy Gates Electrical Service, replace/install heater at tower building…..$955.18

Linn News-Letter, publications…..$150.00

AWWA, Annual Membership Dues…..$230.00

Center Point Farm & Auto, supplies…..$16.50

GoldStar Products, fertilizer, weed spray…..$558.97

Matt Shaffer, refund North Pavilion Rental Deposit…..$100.00

Rebecca Goerdt, refund W/S Deposit…..$150.00

Total…..$68,786.03

Revenues for July 2018:  General Fund  $5,830.43; Fire Equipment  $2.19; Road Use Fund  $7,543.60; RE Taxes – Employee Benefits  $106.75;  RE Taxes – Emergency Levy  $33.87; Local Option Sales Tax Fund  $8,536.79; Debt Service Fund  $409.84;  2015 GO Bond  $28.84;  Water Tower Fund  $9.30;  Sewer Plant Fund  $.97;  Streets Project Fund  $6.57;  Water Fund  $16,679.14;  W/S Deposits  $450.67;  Sewer Fund  $21,436.07.  TOTAL $61,075.03.

Expenditures for July 2018:  General Fund $24,567.60; Road Use Fund $2,684.97; 2015 GO Bond Fund $15,375.00; Water Fund $12,747.68; W/S Deposits $259.47; Sewer Fund $13,452.54.  TOTAL $69,087.26.

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

Minutes of the Walker City Council

Monday, July 9, 2018 7:00 p.m.
Walker Pavilion

Mayor Pro-Tem Shoop called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Robb Dunn, Kene Shoop and Paul Nielsen.  Mayor Voss arrived at 7:30 pm.  

Others Present:  Deputy Buzynski, Kevin Shoop, Todd Reynoldson, Dean Pecinovsky, Brian & Lori Prucha.        

Pledge of Allegiance led by Mayor Pro-Tem Shoop.

Motion/Second by Cook/Dunn to Approve the Consent Agenda, including payment of the bill from Rehab Systems Inc. in the amount of $15,375.00 from the 2015 GO Bond Fund.  5 ayes, motion carried.

Linn County Sheriff:  61.0 hours required, 76.7 hours reported in the past month. 

Reports:

Mayor:  None    

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Written report is available at City Hall. 

City Engineer:  None

Finance:  June gross payroll was $12,455.60; 2nd quarter 2018 gross payroll was $32,392.92.   

Streets:  The sealcoat on Betty’s Grove Road has been completed.    

Water:  None               

Sewer:  None

Parks:  None

Fire Dept:  There were 2 calls this month, 1 storm watch and 1 medical.  All of the trucks have been serviced and pump tested.  The EMS audit with the state went well and they are preparing for Pickle Days and the Fire Department breakfast.  They are still gathering information and looking at different options for the purchase of a new truck.              

P & Z:  6 permits were issued – 1 fence, 1 for a sidewalk replacement, 1 for a new home, 1 for excavation, 1 for a covered deck/porch, and 1 for a new mobile home.            

Council:  None

Open Forum:  None

Old Business:

Nuisance Abatement Deadline – 26 Mill St.:  The property owner has met the July 8, 2018 deadline.  The remainder of the property has been split into sections and the final deadlines set.  The next deadline is September 10, 2018. 

New Business:

Motion/Second by McVey/Shoop to approve the Lion’s Club request for city street/property rental for Pickle Days and Fireworks Display.  5 ayes, motion carried. 

Motion/Second by Nielsen/Dunn to accept the bid from Boland Recreation for playground equipment and surfacing with the installation of the equipment in the amount of $14,496.00. This will expend the funds from the 2017 GCRCF Grant.  5 ayes, motion carried.

Motion/Second by Dunn/Nielsen to accept the bid from Affordable Heating & Cooling in the amount of $15,400.00 for the central air unit and furnace at 204 Greene St.  The city will also receive rebates in the amount of 2,650.00 from Alliant bringing the cost down to $12,750.00.  5 ayes, motion carried.

Resolution 2018-13 – Resolution Approving Blue Creek Acres Addition to Linn County, Iowa:  Motion/Second by McVey/Nielsen to approve resolution 2018-13.  Ayes:  Cook, Dunn, Shoop, McVey, Nielsen, motion carried.

Resolution 2018-14 – Resolution Approving the HR Green Professional Services Agreement for the Annual Renewal for GIS Services – System Updates and Maintenance and “On-Call” Support:  Motion/Second by Shoop/Cook to approve resolution 2018-14.  Ayes:  Cook, Shoop, Dunn, McVey, Nielsen, motion carried.

Motion/Second by Dunn/Shoop to write of the balance of $265.95 on account 000009002900.  5 ayes, motion carried.

Motion/Second by Dunn/Nielsen to accept the nuisance abatement for 402 Park St. as complete with the stipulation that it remain as is and no new items are to be brought in.  5 ayes, motion carried.

Motion/Second by McVey/Dunn to proceed with a municipal contract with Rudd Sanitation at a cost of $15.00 per month for each resident for two 35 gallon cans or bag up to 40 pounds per week, and unlimited recycling.  Tags for extra bag/cans can be purchased at Casey’s for $1.00.  5 ayes, motion carried.

Motion/Second by McVey/Dunn to adjourn at 8:17 pm.  5 ayes, motion carried. 

The next Regular Meeting is scheduled for Monday, August 13, 2018 at 7 pm at the Pavilion.

FY18 Bills Approved:

IPERS, May 2018 Contributions…..$1,534.97

IRS, May 2018 Fed PR Tax W/H…..$2,366.13

Bank of America, website, trimmer, supplies…..$1,412.46

Center Point Farm & Auto, supplies…..$616.19

Connie Helms, postage paid envelopes…..$618.15

CR/LC Solid Waste Agency, dumping fees…..$148.80

Grainger, compressor motor…..$306.50

Iowa League of Cities, member dues…..$721.00

Iowa One Call, utility locates…..$18.00

Linn County Sheriff, police services…..$6,188.00

Paul Niemann Construction Co, rock…..$116.54

Schimberg Co., water meter ends & gaskets…..$259.02

Apparatus Testing Service, annual pump testing…..$610.00

Dearborn Life Ins. Co., employee life ins…..$35.10

Fox Apparatus Repair, annual fire truck maintenance…..$1,146.00

Sherbon’s Market, flowers and bush…..$154.95

FJ Krob Co., supplies…..$18.50

Total…..$16,270.31

FY19 Bills Approved:

Alliant Energy, utilities…..$5,500.49

Sherbon Construction, labor for sidewalk…..$1,020.00

Computer Troubleshooters, IT agreement…..$320.00

IPERS, June 2018 Contributions…..$1,761.76

IRS, June 2018 Fed PR Tax W/H…..$2,490.61

Rehab Systems, manhole rehabilitation…..$15,375.00

Windstream, utilities…..$267.08

US Cellular, utilities…..$147.31

Rudd Sanitation, garbage…..$65.00

Linn News-Letter, publications…..$81.29

Russ Gager, contract services…..$200.00

Iowa DNR, Annual Water Supply Fee…..$91.42

Iowa Rural Water Association, Fall conference….$150.00

HR Green, engineering…..$2,359.00

TestAmerica Lab, wwtp testing…..$1,027.95

FJ Krob Co., weed spray…..$39.99

Tyler Technologies, annual maintenance…..$4,278.56

Kings Materials, retaining wall blocks…..$274.97

Menards, fencing and construction supplies…..$2,186.69

Zapco, outdoor lighting…..$1,078.00

Strictly Roofing & Seamless Gutters, gutters…..$1,413.45

ESRI, GIS…..$1,500.00

Sarah Meyer, refund deposit…..$150.00

Chris Nielsen, refund deposit…..$75.00

Total…..$41,853.57

Revenues for May 2018:  General Fund  $12,858.10; Fire Equipment  $1.11; Road Use Fund  $9,501.08; RE Taxes – Employee Benefits  $487.74;  RE Taxes – Emergency Levy  $154.87; Local Option Sales Tax Fund  $8,544.40; Debt Service Fund  $1,871.41;  2015 GO Bond  $19.89;  Water Tower Fund  $4.11;  Sewer Plant Fund  $1.20;  Streets Project Fund  $6.40;  Water Fund  $14,727.84;  W/S Deposits  $.79;  Sewer Fund  $22,057.08.  TOTAL $70,236.02.

Expenditures for May 2018:  General Fund $11,441.52; Road Use Fund $3,399.82; Debt Service $38,097.50; Water Fund $5,063.04; Sewer Fund $9,788.90.  TOTAL $67,790.78.

Revenues for June 2018:  General Fund  $2,839.64; Fire Equipment  $.53; Road Use Fund  $7,773.23; RE Taxes – Employee Benefits  $67.75;  RE Taxes – Emergency Levy  $21.53; Local Option Sales Tax Fund  $8,544.31; Debt Service Fund  $258.37;  2015 GO Bond  $18.68;  Water Tower Fund  $3.86;  Sewer Plant Fund  $.57;  Streets Project Fund  $7.63;  Water Fund  $15,946.07;  W/S Deposits  $300.37;  Sewer Fund  $21,007.52.  TOTAL $56,790.06.

Expenditures for June 2018:  General Fund $13,824.96; Road Use Fund $2,135.59; Debt Service $226,465.00; Water Fund $6,038.84; Sewer Fund $6,997.79.  TOTAL $255,462.18.

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor