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City Council Minutes

Minutes of the Walker City Council

Monday, December 11, 2017 7:00 p.m.
Walker Pavilion

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Paul Nielsen, Robb Dunn, & Kene Shoop. 

Others Present:  Deputy Yoder, Brianna Ditzenberger, Thomas Zasadny, Christopher Rubner, Joe Rawson, Kevin Shoop, Will Sherbon, & Todd Reynoldson.    

Pledge of Allegiance led by Mayor Voss.

Motion/Second by Cook/McVey to Approve the Consent Agenda.  5 ayes, motion carried.

Linn County Sheriff:  61.0 hours required, 99.0 hours reported in the past month. 

Reports:

Mayor:  None       

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Written report is available at City Hall. 

City Engineer:  None

Finance:  November gross payroll:  $9,239.12.

Streets:  None   

Water:  Our unpaid balance at the end of November was about the same as the past few months.              

Sewer:  None

Parks:  None

Fire Dept:  There were 4 calls this month.  The annual soup supper was a success.  The batteries in truck #304 & #305 have all been replaced.   

P & Z:  1 building permit was issued.  The nuisance abatement at 414 Rowley St. has been completed.        

Council:  Councilmember McVey discussed the different rules the city is required to follow by OSHA.  The most prevalent being that there often has to be 2 workers when operating equipment due to safety issues. 

Open Forum:  Tom Zasadny discussed the possibility of the City collaborating with him with the old school building to possibly have a community center and use the gymnasium.  Maybe the city would like to have a presence in the building to generate more foot traffic.  Councilmember McVey inquired what he was using the building for.  Mr. Zasadny explained he uses several rooms for storage of pianos he has restored.  Councilmember McVey stated she thinks he needs to have the building re-zoned to business because of his use and should get that taken care of first.  Connie will discuss with the owner of the building. 

Old Business:

Building Inspections – Connie updated the council as to where we are at with this.

New Business:

Christopher Rubner – Curb Stop Repair:  Mr. Rubner wanted to discuss the invoice he received with the council.  He was under the impression that the city was going to be paying for this.  If he had known that he had to pay, he may have chosen a different contractor and possibly saved money.  He has since reviewed the ordinance online and does see where it states that the property owner is responsible for the repair/maintenance from the main to the premise.  He stated he was also not informed when they were going to be doing the actual work and would have liked to have known ahead of time when the work was to be completed.  Joe Rawson also spoke on his behalf.  Kevin explained that the curb stop repair was needed due to the fact that we had to replace the water meter in the house as it had not been working for several months.  There is not a shut off in the crawl space before the meter in the house and the curb stop was broken, therefore, we could not turn the water off to replace the meter.  Mr. Rubner asked if the city would be willing to split the invoice of $202.50.  Mayor Voss explained that we will not as it would set a precedent and if we did with him, then we would have to for everyone.  In addition, the city has already paid for the new meter that had to be installed at a cost of $220.00 and the actual curb stop at of cost of approximately $100.00. Mr. Rubner will talk to Connie about setting up a payment plan.

Iowa Rural Water Association Annual Conference – February 12-14, 2018:  Motion/Second by McVey/Cook to allow Kevin to attend.  5 ayes, motion carried.

Iowa Legislative Day – February 6, 2018:  Motion/Second by McVey/Shoop to allow Connie to attend.  5 ayes, motion carried.

Liquor License Renewal – Winns Alley:  Motion/Second by McVey/Dunn to approve the renewal of the liquor license.  5 ayes, motion carried.

Resolution 2017- 21 – Resolution approving the Mutual Aid Assistance Agreement with Iowa Water/Wastewater Agency Response Network:  Motion/Second by McVey/Dunn to approve resolution 2017-21.  Ayes:  Cook, Nielsen, Dunn, Shoop, McVey.  Motion carried. 

Resolution 2017- 22 – Resolution for Public Works Technician Annual Performance Wage Review:  Motion/Second by Dunn/Nielsen to approve resolution 2017-22.  Ayes:  Cook, Dunn, Shoop, McVey, Nielsen.  Motion carried. 

Resolution 2017-23 – Resolution for City Clerk/Treasurer Annual Performance Wage Review:  Motion/Second by Dunn/Shoop to approve resolution 2017-23.  Ayes:  Cook, McVey, Dunn, Nielsen, Shoop.  Motion carried.

Resolution 2017-24 – Resolution Approving FY18 Fund Transfers:  Motion/Second by McVey/Dunn to approve resolution 2017-24.  Ayes:  Nielsen, Dunn, Shoop, Cook, McVey.  Motion carried.

Resolution 2017-25 – Resolution to Approve Linn County Sheriff’s Contract for FY19: Motion/Second by McVey/Shoop to approve resolution 2017-25.  Ayes:  Nielsen, Shoop, Cook, McVey, Dunn.  Motion carried.

Overhead Door for City Shop:  Motion/Second by McVey/Dunn to approve the installation of overhead door.  5 ayes, motion carried.

Account 021041200025:  Motion/Second by McVey/Dunn to write off the balance of $37.36.  5 ayes, motion carried.

Account 000027040601:  Motion/Second by Dunn/Shoop to write off the balance of $392.13.  5 ayes, motion carried. 

Community Room – Window Coverings and use by Linn County Sheriff:  Motion by McVey to get vertical blinds for the window in the community room and to allow the Linn County Sheriff to utilize the room to meet with citizens.  Motion died for lack of second. 

Motion/Second by Dunn/Cook to adjourn at 8:15 pm.

The next Regular Meeting is scheduled for Monday, January 8, 2018 at 7 pm at the Pavilion.

Bills Approved:

Depository Trust Co., 2014 GO Bond Payment…..$3,097.50

Connie Helms, mileage…..$86.67

Hawkeye Fire & Safety, inspections…..$123.85

Iowa Freedom of Information Council, booklets…..$14.00

Kevin Shoop, mileage, meals…..$174.30

Linn News-Letter, publications…..$ 580.66

NLC Small Engines, repair sander…..$146.87

Russell Gager, repair curb stop…..$202.50

Sherbon Construction, brick grill…..$922.15

Bankers Trust, 2011 GO Bond Payment…..$8,755.00

Bankers Trust, 2015 GO Bond Payment…..$7,780.00

Iowa Finance Authority, Water Tower SRF Loan Payment…..$10,185.00

Iowa Finance Authority, Sewer SRF Loan Payment…..$22,847.50

Roto Rooter, jet lines…..$540.00

US Cellular, cell phone, phone lines…..$146.43

Rudd Sanitation, garbage…..$65.00

Windstream, telephone…..$267.20

Simmons, Perrine, Moyer, legal…..$37.00

HR Green, engineering…..$1,672.25

Test America, laboratory testing…..$827.40

Linn County Sheriff, police services…..$6,188.00

Alliant Energy, utilities…..$4,847.02

Center Point Farm & Auto, fire truck batteries…..$623.94

Dengler – Batteries Plus, SCBA batteries…..$122.57

Builder’s FirstSource, supplies…..$50.89

IPERS, November 2017 contributions…..$1,213.72

IRS, November 2017 federal withholding tax…..$2,257.58

Total…..$73,775.00

Revenues for November 2017:  General Fund  $21,701.42; Fire Equipment  $1.21; Road Use Fund  $9,136.40; RE Taxes – Employee Benefits  $804.97;  RE Taxes – Emergency Levy  $255.32; Local Option Sales Tax Fund  $12,124.77; Debt Service Fund  $3,090.47;  2015 GO Bond  $21.18;  Water Tower Fund  $3.50;  Sewer Plant Fund  $1.31;  Streets Project Fund  $4.70;  Water Fund  $13,786.49;  W/S Deposits  $150.77;  Sewer Fund  $20,866.93.  TOTAL  $81,949.44

Expenditures for November 2017:  General Fund  $20,203.24;  Road Use Fund  $1,748.26;  Debt Service  $3,097.50; Water Fund  $2,784.12;  Water/Sewer Deposits  $225.00;  Sewer Fund  $3,630.92.  TOTAL  $31,689.04

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, November 13, 2017 7:00 p.m.
Walker Pavilion

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Marguerite Andrews, Robb Dunn, & Kene Shoop. 

Others Present:  Deputy Buzynski, Dean Pecinovsky, Doug Rawson, Todd Reynoldson, Will Sherbon & Cindy Jones. 

Pledge of Allegiance led by Mayor Voss.

Motion/Second by Cook/Shoop to Approve the Consent Agenda.  5 ayes, motion carried.

Linn County Sheriff:  61.0 hours required, 70.7hours reported in the past month. 

Reports:

Mayor:  The Board of Adjustments held a public hearing regarding 414 Rowley St. for the owners request to store trailers, campers, boats, and vehicles long term on the property.  The request was denied.  There is a trailer currently on the property and the owner wanted to verify the date he needs to have it removed.

Council directed Connie to notify him they want the trailer removed by November 30, 2017.     

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Written report is available at City Hall. 

City Engineer:  None

Finance:  October ending balance: $1,026,118.46; October gross payroll:  $9,140.62.

Streets:  None   

Water:  Our unpaid balance at the end of October was down and fewer past due notices were sent out.              

Sewer:  None

Parks:  None

Fire Dept:  There were 5 calls this month and the ISO inspection is coming up.  This year the fire department has purchased/updated the following through the GCW and city:  equipment bags, air tanks, a four gas meter was purchased, 1 new section of each size of fire hose was purchased, air packs, AED batteries, SCBA bottles were replaced, Cascade bottles were all upgraded, and they purchased replacement batteries for the pagers.    

P & Z:  4 permits were issued:  3 building permits, 1 excavation permit.        

Council:  The city park has been mowed and raked and the leaves picked up.   Also, the grill at the north pavilion is looking very nice with the new brick.  Councilmember McVey also discussed the community room being used by the Linn County Deputies as needed and would like to get blinds or curtains for the windows.  This will be discussed at the next meeting.  

Open Forum:  Cindy Jones wanted to talk about the tree that is leaning on the garage on the property next to hers.  She has sent the owner a registered letter asking him to please take it down before it falls and does damage to her property.  Can the city do anything?  Mayor Voss instructed Connie to review the nuisance ordinance and if the city can do anything, they will send a letter to the property owner.  Cindy will follow up with Connie in the next few days.  Doug Rawson requested a copy of the snow removal ordinance.  Connie will get one to him. 

Old Business: 

Chapter150 – Tree Trimming:  Councilmember McVey would like to change the ordinance from the property owner being responsible to the City.  Discussion held, no action taken.

26 Mill Street – Nuisance Abatement:  Discussion held.  Motion/Second by Dunn/Shoop to extend the deadline to February 12, 2018 meeting with the completion of nuisance abatement in the area from the back of the garage to the street.  5 ayes, motion carried. 

Building Inspections:  Update given.  Connie will continue to work on this.

New Business:

Iowa Rural Water Association Annual Conference – February 12-14, 2018:  Item was tabled until the December 11, 2017 meeting. 

Resolution 2017- 18 – Resolution to Extend the 28E Agreement for Fire Protection and Emergency Services with Cono Township:  Motion/Second by Shoop/Dunn to approve resolution 2017-18.  Ayes:  Cook, Andrews, Dunn, Shoop, McVey.  Motion carried. 

Resolution 2017- 19 – Resolution to Extend the 28E Agreement for Fire Protection and Emergency Services with Grant Township:  Motion/Second by McVey/Dunn to approve resolution 2017-19.  Ayes:  Cook, Andrews, Dunn, Shoop, McVey.  Motion carried. 

Resolution 2017-20 – Resolution Increasing City Clerk/Treasurer Wage for obtaining Iowa Certified Municipal Clerk Certification:  Motion/Second by Dunn/Shoop to approve resolution 2017-20.  Ayes:  Cook, Andrews, Dunn, Shoop, McVey.  Motion carried.

Batteries for Fire Trucks:  Discussion held.  They will look into which batteries need replaced and get the best price possible.

IOWARN – Iowa Water/Wastewater Agency Response Network:  Motion/Second by Dunn/Cook to join the network.  5 ayes, motion carried.  Connie will prepare the 28E agreement and resolution for the next meeting.

Planting of Flowers around City:  A group of citizens has volunteered to plan flowers around the stop signs and possibly put planters at the north pavilion.  The groups will also take care of weeding and watering as necessary.  We will continue to work on as the weather warms next year.

Thank you to Marguerite Andrews for her years of service on city council.

Motion/Second by Dunn/Cook to adjourn at 8:06 pm.

The next Regular Meeting is scheduled for Monday, December 11, 2017 at 7 pm at the Pavilion.

Bills Approved:

IPERS, Sept. contributions…..$1,209.28

IRS, Sept. payroll taxes…..$2,226.44

Treasurer, State of Iowa, 3rd quarter payroll taxes....$1,358.00

Treasurer, State of Iowa, 3rd quarter sales tax…..$2,664.00

Will Sherbon, brick…..$820.32

Bank of America, credit card…..$2,082.80

Consolidated, fuel…..$640.47

FJ Krob, spray…..$42.00

Hygienic Labs, water testing…..$26.00

Linn News-Letter, publications…..$104.33

Petty Cash…..$46.60

Rudd Sanitation, garbage…..$160.00

US Cellular, telephone…..$293.87

Windstream, telephone…..$533.14

Iowa Water Environment Assoc., meeting…..$60.00

Alliant Energy, utilities…..$4,360.06

Bard Materials, cement…..$210.25

Budget Copy Systems, maintenance…..$77.46

Delta Industries, repair…..$857.00

Hawkins, Inc., chlorine…..$154.40

Iowa One Call, utility locates…..$20.70

Kevin Shoop, meals…..$25.62

Linn County Sheriff, police…..$6,188.00

Midwest Breathing Air, annual air test…..$559.21

Personalized Stamped Envelopes, envelopes…..$302.50

McCright Agency, insurance…..$223.00

USA Blue Book, testing supplies…..$127.66

Walker State Bank, loan payment…..$10,756.39

Builder’s FirstSource, supplies…..$103.05

Connie Helms, mileage…..$34.19

Hawkeye Fire & Safety, annual fire extinguisher inspections…..$73.45

Iowa Rural Water Assoc., annual membership…..$225.00

Menards, supplies…..$103.44

Test America, sewer plant testing…..$1,027.95

IPERS, Oct. contributions…..$1,225.85

IRS, Oct. payroll taxes…..$2,225.46

Simmons, Perrine, Moyer, legal…..$129.50

Center Point Farm & Auto, keys…..$9.36

TOTAL…..$41,286.75

Revenues for October 2017:  General Fund  $68,485.63; Fire Equipment  $1.43; Road Use Fund  $6,799.16; RE Taxes – Employee Benefits  $2,722.17;  RE Taxes – Emergency Levy  $863.43; Local Option Sales Tax Fund  $8,388.31; Debt Service Fund  $10,457.15;  2015 GO Bond  $23.70;  Water Tower Fund  $3.40;  Sewer Plant Fund  $1.55;  Streets Project Fund  $7.68;  Water Fund  $14,398.19;  W/S Deposits  $300.90;  Sewer Fund  $21,302.89.  TOTAL  $133,755.59. 

Expenditures for October 2017:  General Fund  $15,589.64;  Road Use Fund  $18,982.24;  Debt Service  $10,756.39;  2015 GO Bond  $16,548.55;  Water Fund  $12,272.14;  Water/Sewer Deposits  $150.00;  Sewer Fund  $7,118.66.  TOTAL  $81,417.62

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, October 9, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Marguerite Andrews, Robb Dunn.  Absent:  Kene Shoop. 

Others Present:  Deputy Buzynski, Dean Pecinovsky, Pat Havlik, Bob Havlik, Colin Wilkinson, Kay Johnson, Kathie Wilkinson, Dawn Pershy, John Wilkinson, Eric Schmidt, Trish Kramer, Tyler Schladetzky, Larry Schladetzky, Keith Kramer, & Doug Winn.               

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by Cook/Dunn to Approve the Consent Agenda.  4 ayes, 1 absent, motion carried. 

Linn County Sheriff:  61.0 hours required, 76.0 hours reported in the past month. 

Reports:

Mayor:  Report given on the property at 414 Rowley St.    

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Kevin is attending a conference, however, he wanted to let council know that the hydrants south of Grant St. have all been flushed.  As of today, they have collected 4 full dump truck loads of leaves from the citizens.  We will continue to pick up leaves on Monday for the next 4 weeks and will re-evaluate at that time if we need to continue.  Citizens should rake their leaves to the edge of their property nearest to the street. 

City Engineer:  None

Finance:  August ending balance: $953,551.25; September ending balance:  $981,597.64; September gross payroll:  $9,194.52; 3rd quarter gross payroll:  $35,069.76.

Streets:  None    

Water:  Our unpaid balance at the end of September was up from August.  We do have a few payment plans in progress and a few accounts that will have liens placed if they are not paid.             

Sewer:  None

Parks:  None

Fire Dept:  There were 3 medical calls this month.  They will be going over to North Linn Schools for Fire Prevention Week and they held a retirement open house for Chief Smith last Sunday.  Thank you to all who came to show their appreciation. 

P & Z:  1 permit was issued:  fence.      

Council:  Councilmember McVey expressed her concerns over the siren not being tested on the first Wednesday of the month in August and September.  Mayor Voss will discuss this with Chief Reynoldson and see if they can come up with a solution.

Open Forum:  Dean Pecinovsky talked to the council regarding his nuisance abatement notice for 26 Mill Street.  He has made progress, but knows he will not be able to have it all completed by the October 15th deadline.  Several council members would like to have the opportunity to take a look at the progress he has made.  Mayor Voss will suspend the fine until the next meeting on November 13, 2017 to give council time to look at the situation.  Mayor Voss has requested that Mr. Pecinovsky does not bring any new items onto the property until the nuisance has been abated.  Mr. Pecinovsky will comply with that request.

Consider the following items:

Horseshoe Pits:  The Kramer family and group who organize the horseshoe league were in attendance.  They were upset that they had been approached about the council removing the horseshoe court.  Mayor Voss explained that the council has never discussed removing the horseshoe court at a council meeting.  There have been discussions with the public works technician on how we can make the area easier to maintain.  The city would like to work with the group to come up with a solution to the dilemma.  The Kramer family was upset as they were told the council was going to remove the memorial sign.  Mayor Voss explained that we did not discuss that either, just discussed possibly moving it to the light pole to make the maintenance of the courts easier.  The Kramer family is going to take down the current memorial sign and re-do it or make a new one as the current one is in need of some upkeep.  Mayor Voss told them that was fine and the city appreciates them doing that.

Halloween – Set Trick or Treat Time:  Motion/Second by McVey/Cook to set Trick or Treat for Tuesday, October 31, 2017 from 5:30-7:30 pm.  4 ayes, 1 absent, motion carried.

Well #1 – Pumping Equipment & Piping Estimate:  Motion/Second by McVey/Dunn to accept the bid from Northway Well and Pump Co. in the amount of $14,707.78 plus the cost of $3,950.00 for removal of pumping equipment, televising, and reinstallation.  4 ayes, 1 absent, motion carried. 

2017 Budget Workshop – November 28, 2017:  Motion/Second by McVey/Dunn to allow Connie to attend the Budget Workshop in Independence on November 28, 2017.  4 ayes, 1 absent, motion carried.

FY17 Annual Financial Report:  Motion/Second by McVey/Cook to approve the FY17 Annual Financial Report.  4 ayes, 1 absent, motion carried.

2017 Fall GCRCF Grant:  Motion/Second by McVey/Cook to proceed with the grant application/submission.  4 ayes, 1 absent, motion carried.

Solar Panels:  With so many people starting to install solar panels, Councilmember McVey feels we should have the Planning & Zoning Commission review them and how they fit into our ordinances so updates can be made if needed.  Motion/Second by McVey/Dunn to refer this to the Planning & Zoning Commission for review.  4 ayes, 1 absent, motion carried.

Discussion on Chapter150 – Tree Trimming:  Item tabled until the November 13, 2017 meeting.

Tree in City Park:   Council previously discussed moving the ash tree directly behind the north pavilion to a different area.  Mayor Voss inquired if they are still interested in doing this.  Councilmember McVey wants this item tabled until someone from Linn County extension or the State extension comes in and looks at all of the trees in the park. 

Building Inspections – Linn County Building Code:  Discussion held.  Mayor Voss has asked the clerk to gather some additional information.  If we still have further questions, we will ask them to attend the November 13th meeting for further discussion and clarification.

Employee Performance Evaluations:  Please complete and return to Mayor Voss by the next meeting.

Motion/Second by Dunn/Cook to adjourn at 8:38 pm.

The next Regular Meeting is scheduled for Monday, November 13, 2017 at 7 pm at the Pavilion.

Bills Approved:

Patten Equipment, trailer…..$1,285.00

Jacks Small Engines, leaf vacuum…..$4,004.99

Alliant Energy, utilities…..$5,882.65

Bank of America, website, supplies…..$1,193.72

Consolidated Energy, fuel…..$541.20

FJ Krob, weed spray…..$37.54

Hygienic Labs, water testing…..$138.00

Linn County Public Health, air permits…..$120.00

L L Pelling, patch…..$671.50

Sherbon Construction, cement work…..$3,600.00

Connie Helms, hotel…..$155.70

Kevin Shoop, supplies…..$135.43

Simmons, Perrine, Moyer, legal…..$906.50

Personalized Stamped Envelopes, window envelopes…..$304.75

Iowa Association of Municipal Utilities, training…..$175.00

Dearborn Life Ins. Co., employee life ins…..$35.10

Center Point Library, library contract…..$5,000.00

Printing Systems, utility bills…..$310.43

Connie Helms, mileage…..$152.53

Iowa Dept. of Natural Resources, annual water use fee…..$134.00

HR Green, engineering…..$420.00

Test America, wastewater testing…..$626.85

The Northway Corporation, rehabilitation well #1…..$16,548.55

Brown Supply Co., sampling stations…..$5,228.00

Center Point Farm & Auto, supplies…..$44.99

Builder’s FirstSource, supplies…..$11.79

Bargen Incorporated, crack seal streets…..$15,683.22

Martin Boyse, roller rental…..$450.00

Ron Stephenson, refund deposit…..$150.00

American Legion Ray Post #376, cement curb stops…..$80.00

Total…..$64,027.44

Revenues for August 2017

General Fund                                         $  2,038.34

Fire Equipment                                      $         1.31

Road Use Fund                                      $10,591.33

RE Taxes – Employee Benefits               $           .03

Local Option Sales Tax Fund                  $  8,384.85

Debt Service Fund                                  $           .16

2015 GO Bond                                       $       23.20

Water Tower Fund                                  $         3.33

Sewer Plant Fund                                  $         1.42

Streets Project Fund                              $         5.94

Water Fund                                           $15,064.87

W/S Deposits                                        $       25.80

Sewer Fund                                           $21,797.49

TOTAL                                                  $57,938.07

Expenditures for August 2017 

General Fund                                         $ 16,897.71

Road Use Fund                                      $   4,386.25

Water Fund                                           $   4,482.69

Sewer Fund                                           $ 10,452.09

TOTAL                                                  $ 36,218.74

Revenues for September 2017 

General Fund                                         $  6,086.49

Fire Equipment                                      $         1.26

Road Use Fund                                      $10,341.68

RE Taxes – Employee Benefits               $     251.16

RE Taxes – Emergency Levy                  $       79.65

Local Option Sales Tax Fund                  $  8,385.20

Debt Service Fund                                  $     964.72

2015 GO Bond                                       $       21.05

Water Tower Fund                                  $         3.02

Sewer Plant Fund                                  $         1.36

Streets Project Fund                              $         6.64

Water Fund                                           $13,192.59

W/S Deposits                                        $           .78

Sewer Fund                                           $20,195.47

TOTAL                                                  $59,531.07

Expenditures for September 2017 

General Fund                                         $   9,874.91

Road Use Fund                                      $   9,731.54

Water Fund                                           $   4,795.07

Sewer Fund                                           $   9,652.54

TOTAL                                                  $  34,054.06

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, September 11, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Marguerite Andrews, Robb Dunn & Kene Shoop.   

Others Present:  Kevin Shoop, Will Sherbon & Deputy Buzynski.               

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by Shoop/Cook to Approve the Consent Agenda.  5 ayes, motion carried. 

Linn County Sheriff:  61.0 hours required, 76.6 hours reported in the past month. 

Reports:

Mayor:  None   

Clerk:  Written report is available at City Hall. 

Public Works Technician:  The trees have been trimmed on most of the major streets.  Kevin will continue to work on the remaining streets in the next few weeks.  Per the ordinance, this is the responsibility of the property owner, but the city is doing it this year as a service to the community.  All of the alleys have been regraded and we have started the step feeding stage 1 at the waste water treatment plant.  The blowers at the waste water treatment plant have been serviced, but blower 3 needs to have some repair work done.  Northway Well has begun the work on rehabilitating the well by the water tower.  They are working on cleaning it and once that is complete, they will do a pump test to determine the level of production from the well.  They have also trimmed all of the trees at the park and Kevin will be shutting the water off at the ball diamond this week.  

City Engineer:  None

Finance:  August gross payroll $14,409.74.   

Streets:  None   

Water:  None             

Sewer:  None

Parks:  None

Fire Dept:  There were 3 medical calls.      

P & Z:  6 permits were issued:  2 garages, 1 shed, 1 solar panel, 1 steps & landing, 1 fence.      

Council:  The council wishes to express their thanks again to Ted Beuter for all of the work he did over the summer at the ball diamond.  Councilmember McVey inquired as to whether we should change the ordinance on tree trimming over streets.  She also feels we should have the Planning and Zoning Commission look at solar panels and determine if we need to make any changes to our zoning ordinance. 

Open Forum:  None

Consider the following items:

Resolution 2017- 17 – FY17 Street Financial Report:  Motion/Second by McVey/Cook to approve resolution 2017-17.  Roll Call Vote:  Ayes:  Cook, Andrews, McVey, Dunn, Shoop, motion carried.

Street Crack Repair Quote:  Motion/Second by McVey/Dunn to approve the crack repair quote in the amount of $15,683.22.  5 ayes, motion carried.

Leaf Vacuum:  Motion/Second by Shoop/Dunn to purchase the 18HP leaf vacuum for $3,929.99 and approve an allowance of up to $1,500.00 to purchase a trailer for hauling.  5 ayes, motion carried.

Fall 2017 Iowa Association of Municipal Utilities Conference:  Motion/Second by Dunn/Cook to allow Kevin to attend the conference November 14-16, 2017.  5 ayes, motion carried.

Well #1Rehabilitation & Use:  Update on well rehabilitation given.  Once complete, we will have to set up chlorination for the well and will pump it monthly. 

City Park Grounds Restoration:  Discussion held.  Motion/Second by McVey/Dunn to tear up and level the park and re-seed this fall.  5 ayes, motion carried. 

26 Mill St.:  The property owner inquired what steps would be taken if he did not meet the deadline for nuisance abatement.  Council stated they will file a municipal infraction with the court and have them order abatement.

28E Agreement with Linn County for Building Inspections:  Council discussed further from the August meeting.  If we wish to proceed, the city will need to adopt building codes.  Council has directed Connie to get the building code from Linn County for them to review at the next meeting.

Motion/Second by Dunn/Cook to adjourn at 7:59 pm.

The next Regular Meeting is scheduled for Monday, October 9, 2017 at 7 pm at the Pavilion.

Bills Approved:

Alliant Energy, utilities…..$5,892.19

Bank of America, supplies, website, it agreement…..$1,086.91

Bauer Auto, vehicle repair…..$59.13

Center Point Farm & Auto, supplies…..$157.80

Connie Helms, mileage…..$103.17

Iowa Rural Water Association, conference…..$140.00

Menards, gas pole saw…..$179.00

Petty cash…..$48.94

Simmons, Perrine, Moyer & Bergman, legal services…..$277.50

Iowa Municipal Finance Officer Association, certification fee…..$125.00

IPERS, August 2017 contributions…..$1,935.60

IRS, August 2017 withholding…..$3,443.46

Uline, supplies…..$163.14

Windstream, telephone…..$267.70

Linn News-Letter, publications…..$136.98

Rudd Sanitation, garbage…..$95.00

US Cellular, telephone…..$146.06

Badger Meter, maintenance…..$1,207.56

Test America, testing…..$1,228.50

Hoddy Gates Electrical, repair…..$444.50

Myron Lown, pump…..$100.00

Total…..$17,238.14

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, August 14, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, & Marguerite Andrews.  Absent:  Robb Dunn & Kene Shoop.   

Others Present:  Doug Junge, Wendell Oliver, Andrew Oren, Becki Woodson & Deputy Buzynski.               

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by Cook/McVey to Approve the Consent Agenda.  3 ayes, 2 absent, motion carried. 

Linn County Sheriff:  61.0 hours required, 75.1hours reported in the past month. 

Reports:

Mayor:  None   

Clerk:  Written report is available at City Hall. 

Public Works Technician:  None  

City Engineer:  Absent

Finance:  June gross payroll $11,465.50, ending balance July 31, 2017 $924,780.71.   

Streets:  Kevin has been trimming trees along the streets as many of them are low and are hitting the top of high profile vehicles.   

Water:  None             

Sewer:  None

Parks:  Kevin has been trimming trees in the park as well.

Fire Dept:  They did both the Pickle Day parade and the Coggon Harvest Home parade.  There were 3 medical calls.      

P & Z:  3 permits were issued:  1 fence, 1 sidewalk, 1 addition.    

Council:  Councilmember McVey stated they have a group of volunteers who are going to work on the flower beds in the park on the first Wednesday of every month, beginning September 6, 2017.  Feel free to join them. 

Open Forum:  Doug Junge approached the council about the property he has for sale on Greene St.  The bank who has the building is motivated to sell.  The council stated they will keep this in mind, but it is not feasible for the city to purchase the property as this time. 

Consider the following items:

Resolution 2017- 14 - Resolution Setting the Civil Penalty for Illegal use of the City of Walker Brush Area:  Motion/Second by McVey/Cook to approve resolution 2017-14 imposing a fine of $500.00.  Roll Call Vote:  Ayes:  Cook, Andrews, McVey.  Absent:  Dunn, Shoop, motion carried.

Resolution 2017- 15 - Resolution Adopting the Record Retention Manual for Iowa Cities:  Motion/Second by McVey/Andrews to approve resolution 2017-15 adopting the record retention manual for Iowa cities.  Roll Call Vote:  Ayes:  Cook, Andrews, McVey.  Absent:  Dunn, Shoop, motion carried.

Resolution 2017- 16 - Resolution Approving the HR Green Professional Services Agreement for the Annual Renewal for GIS Services, System Updates and Maintenance, and “On-Call” Support: Motion/Second by McVey/Andrews to approve resolution 2017-16.  Roll Call Vote:  Ayes:  Cook, Andrews, McVey.  Absent:  Dunn, Shoop, motion carried.

Addition of Zoning Maps to GIS Software:  Motion/Second by McVey/Andrews to add the zoning maps to the GIS software at an estimated cost of $1,000.00.  3 ayes, 2 absent, motion carried.

Iowa Rural Water Fall 2017 Conference:  Motion/Second by McVey/Cook to allow Kevin to attend the conference in Dubuque October 10-11, 2017.  3 ayes, 2 absent, motion carried.

Discuss ordinance updates due to changes in state laws:  Discussion held.  Connie will work on these and contact the attorney as necessary.

Estimate for cement work at South Pavilion:  Motion/Second by McVey/Cook to accept the estimate to tear out and replace the cement in the south pavilion for an estimated cost of $3,600.00.  3 ayes, 2 absent, motion carried.

Tree Removal at City Park:  Councilmember McVey discussed the tree with Jim Meisheid.  After further discussion, the council has decided not to remove the tree.  Kevin will remove as many of the dead branches as possible with the assistance of Will.

Junk Vehicles:  We have sent out numerous letters and most of the property owners are willing to comply with the ordinances.  We do have a few, however, that we will may need to take further steps to enforce the ordinance and the civil penalty.

414 Rowley St.:  A civil penalty of $500.00 has been enforced.  The property owner has asked the city to give him a list of the specific things they want completed.  The list was reviewed and a letter will be sent to the property owner advising him of a September 30, 2017 deadline for completion.

28E Agreement with Linn County for Building Inspections:  Andrew Oein & Becki Woodson from Linn County presented information to the council for review.  The council will review and discuss again at the September meeting. 

Hotdogs in the Park:  August 20, 2017 5-7 pm at the North Pavilion.

Motion/Second by Cook/Andrews to adjourn at 8:00 pm.

The next Regular Meeting is scheduled for Monday, September 11, 2017 at 7 pm at the Pavilion.

Bills Approved:

AE Designs, sign…..$40.00

AWWA, dues…..$224.00

Budget Copy Systems, maintenance…..$64.17

Consolidated Energy, fuel…..$1,024.54

Hygienic Labs, water test…..$12.50

Iowa One Call, utility locates…..$36.00

Klima Drainage, tile…..$63.92

Paul Niemann Construction, rock…..$288.22

Rudd Sanitation, garbage…..$190.00

Russell Gager, rock, tile work…..$2,557.38

USA Blue Book, supplies…..$59.28

Bank of America, website, supplies, conference, equipment…..$2,104.76

Kevin Shoop, supplies…..$122.74

Advanced Systems, scanner…..$925.00

Alliant Energy, utilities…..$5,447.74

Connie Helms, mileage/meals…..$194.10

Diamond Vogel Paint Center, paint…..$199.23

Fox Apparatus, vehicle repair…..$1,722.00

Grainger, supplies…..$271.06

Hawkins, chlorine…..$133.05

HR Green, engineering…..$195.00

Iowa DNR, annual permit…..$210.00

Iowa League of Cities, handbook…..$20.00

Linn News-Letter, publications…..$162.59

Midway Outdoor, parts…..$611.66

NLC Small Engine, repair…..$279.00

Rudd Sanitation, recycling incentive…..$1,829.00

Simmons, Perrine, Moyer, legal…..$185.00

TestAmerica Labs, testing…..$626.85

Uline, first aid kit…..$46.44

Windstream, telephone…..$265.39

Builder’s FirstSource, supplies…..$212.38

IPERS, July contributions…..$1,510.38

IRS, July withholding tax…..$2,573.92

US Cellular, cell phone…..$496.04

Kirkwood Community College, training…..$77.00

Kevin Shoop, mileage reimbursement…..$102.72

Advanced Systems, support…..$58.40

FJ Krob, chemicals…..$37.54

Sherbon Construction, concrete…..$2,700.00

Scott Van Keppel, hauling…..$670.00

Total…..$28,549.00

Revenues for July 2017

General Fund                                       $  4,778.96

Fire Equipment                                    $         1.25

Road Use Fund                                    $ 10,248.02

RE Taxes – Employee Benefits        $     103.19

RE Taxes – Emergency Levy            $       19.51

Local Option Sales Tax Fund            $  8,632.12

Debt Service Fund                              $     417.63

2015 GO Bond                                     $       25.15

Water Tower Fund                               $         3.61

Sewer Plant Fund                                                $         1.35

Streets Project Fund                           $       24.10

Water Fund                                           $16,553.09

W/S Deposits                                        $     175.79

Sewer Fund                                          $20,681.46

TOTAL                                                   $61,665.23

Expenditures for July 2017 

General Fund                                       $ 17,281.44

Road Use Fund                                    $ 19,019.04

Water Fund                                           $  11,009.20

Water/Sewer Deposits                        $       300.00

Sewer Fund                                          $  28,658.13

TOTAL                                                   $  76,267.81

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, July 10, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Rob Dunn, Marguerite Andrews, & Kene Shoop.   

Others Present: Kevin Shoop, Will Sherbon, Todd Reynoldson, Joe Horaney & Deputy Buzynski.               

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by McVey/Cook to Approve the Consent Agenda.  5 ayes, motion carried. 

Linn County Sheriff:  61.0 hours required, 71.8 hours reported in the past month. 

Linn County Solid Waste Agency – Joe Horaney:  Mr. Horaney went over the services provided by the Solid Waste Agency and changes for the coming year.  Walker’s recycling incentive this year will be $1,829.00.

Reports:

Mayor:  The deadline for 414 Rowley St. was July 1, 2017.  We will continue to work on this through the attorney.   

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Water:  We ran the tower over today to get fresh, cold water in it with it being so hot.  Sewer:  The University of Iowa has been pulling samples and the test results they are getting are matching up with Kevin’s daily testing.  In addition, we have excellent nitrogen removal with the SAGR system.  Streets:  We have been rocking the shoulders in town and will begin painting parking lines this week.  Discussion held on handicap parking at the North Pavilion.  Parks:  They completed the parking area along the west side of Park Street.  They used the sod from the area at the Linn Street drainage project.

City Engineer:  Absent

Finance:  June gross payroll $10,384.00, ending balance May 31, 2017 $1,153,735.12, ending balance June 30, 2017 $945,835.40.  We have a process for checks and balances for the city credit card and local business where either the Mayor or the finance committee chair verifies the bills/charges and then signs off on those as ok to pay.

Streets:  None    

Water:  June billing amount was up and the outstanding balance at the end of the month was down.             

Sewer:  None

Parks:  None

Fire Dept:  Chief Bill Smith has retired.  There were 8 calls including 1 storm watch, 1 fire & 6 medical calls.  They have discussed an “all clear” signal and will be doing research to see what options are allowable, if any at all.  For now, citizens should have a portable, battery operated radio to make that decision.      

P & Z:  6 permits were issued:  2 fence, 1 sidewalk, 1 storage shed, 1 deck with walkway & ramp, 1 covered porch/steps. 

Council:  Councilmembers Cook & McVey wanted to thank Kevin and Will for all of the work they have done in the park, on the streets rocking the shoulders, and the parking along Park Street. 

Open Forum:  None

Consider the following items:

Liquor License Renewal – Sherbon’s Flower Market:  Motion/Second by Shoop/Dunn to approve the renewal of the permit.  5 ayes, motion carried. 

Liquor License Renewal – Casey’s General Store #2594:  Motion/Second by McVey/Dunn to approve the renewal of the permit.  5 ayes, motion carried.

Articulating Brush Cutter Quote:  Motion/Second by McVey/Dunn to accept the bid for $8,506.00.  Kevin explained this is a mower for the skid loader.  They will be able to mow the ditches along the highway/roads and other areas in town that are steep and difficult to mow.  This is a safer way to mow than what we used to do with the tractor.  5 ayes, motion carried. 

Resolution 2017-13 – Resolution Authorizing Certificate of Deposit #4015 to be cashed for cash flow in the Road Use Fund:  Motion/Second by McVey/Shoop to approve resolution 2017-13.  Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey, Shoop, motion carried.

North Center Point Road Project:  We met with Brad Ketels from Linn County Secondary Roads after the last meeting.  We explained that we cannot afford the 8” concrete overlay as proposed by Linn County.  We asked for some other options that could be done instead.  We have an option of 2” of asphalt plus a sealcoat with an estimated cost of $77,000.00.  We will be able to pay for this with our Local Option Sales Tax monies, our Road Use monies, and our General Streets monies.  Motion/Second by McVey/Shoop to go with the 2” asphalt plus sealcoat.  4 ayes, 1 nay, motion carried. 

Fine for illegal use of brush pile:  Discussion held.  Council wishes to do the maximum amount allowable under our municipal infractions for illegal dumping.  Connie will do a resolution for the next meeting.

Cameras for outside of North Pavilion:  Motion/Second by Dunn/Shoop to purchase cameras up to a cost of $250.00.  5 ayes, motion carried. 

Hotdogs in the Park:  Date has been set for August 20, 2017 at the North Pavilion.

Motion/Second by McVey/Dunn to adjourn at 7:56 pm.

The next Regular Meeting is scheduled for Monday, August 14, 2017 at 7 pm at the Pavilion.

FY17 Bills Approved:

IPERS, May 2017 Contributions…..$1,201.82

IRS, May 2017 Federal Tax Withholding…..$2,198.96

Bank of America, supplies…..$349.48

Center Point Farm & Auto, supplies…..$51.18

City of Center Point, cub cadet…..$2,000.00

Consolidated Energy, diesel/gas…..$479.82

Hygienic Labs, water testing…..$12.50

James Voss, reimburse EMT Class expenses…..$280.00

King’s Material, retaining wall…..$155.28

Linn Co. Secondary Roads, bridge inspections…..$455.00

Paul Niemann Construction, rock…..$101.10

Petty Cash…..$43.82

McCright Agency, work comp due…..$2,932.00

The Sled Shed, repair mower…..$2,533.77

Kevin Shoop, supplies…..$32.07

Iowa League of Cities, membership dues…..$700.00

Linn County Sheriff, police services…..$6,006.00

Scott Van Keppel LLC, rental…..$3,075.00

F. J. Krob Co, supplies…..$147.65

Total…..$22,755.45

FY18 Bills Approved:

Alliant Energy, utilities…..$4,746.73

Treasurer, State of Iowa, 2nd Qtr 2017 Payroll Withholding…..$1,167.00

IPERS, June 2017 Contributions…..$1,365.80

IRS, June 2017 Federal Payroll Withholding…..$2,422.58

Treasurer, State of Iowa, 2nd Qtr 2017 Sales Tax…..$2,673.00

Brian Knox, refund deposit…..$65.56

Stan Moore, refund deposit…..$150.00

Walker Postmaster, postage…..$1,350.00

USA Blue Book, hose…..$1,205.20

Schimberg Co., supplies…..$144.65

Sherbon Construction, contract services…..$177.46

Test America, WWTP testing…..$1,241.10

Simmons, Perrine, Moyer, legal…..$832.50

Dearborn Life Ins. Co, employee life…..$35.10

Brown Supply, culvert…..$898.20

Diamond Vogel Paint, paint…..$31.57

Linn News-Letter, publications…..$148.36

Windstream, telephone…..$260.87

US Cellular, cell phone…..$121.40

Iowa DNR, Annual water supply fee…..$91.56

Altorfer Power Systems, repair generator…..$1,524.00

L. L. Pelling Co, asphalt patch…..$578.00

Center Point Farm & Auto, supplies…..$168.55

Builders FirstSource, supplies…..$475.14

Center Point Ambulance Service, AED pads…..$395.00

American Legion Ray Post #376, flags…..$55.00

Rehab Systems, Inc., manhole rehabilitation…..$20,875.00

Advanced Systems, Inc., Laserfiche…..$2,970.00

Spartan Equipment, Articulating Brush Cutter…..$8,506.00

Total…..$54,675.33

Revenues for May 2017

General Fund                             $14,346.99

Fire Equipment                           $         1.39

Road Use Fund                           $  6,219.81

RE Taxes – Employee Benefits     $     474.28

RE Taxes – Emergency Levy        $       89.63

Local Option Sales Tax Fund        $  7,395.88

Debt Service Fund                       $  1,920.40

2015 GO Bond                            $       21.44

Water Tower Fund                       $           .92

Sewer Plant Fund                        $           .50

Streets Project Fund                    $       37.10

Water Fund                                 $12,761.40

W/S Deposits                              $       25.79

Sewer Fund                                 $27,991.45

TOTAL                                         $71,286.98

Expenditures for May 2017 

General Fund                               $ 20,321.56

Road Use Fund                            $ 15,088.42

Local Option Sales Tax                 $ 10,000.00

Debt Service                                $ 13,403.75

Water Fund                                 $   4,651.12

Sewer Fund                                 $   9,250.51

TOTAL                                         $ 72,715.36

Revenues for June 2017

General Fund                               $  11,061.82

Fire Equipment                             $             .68

Road Use Fund                             $    8,198.13

RE Taxes – Employee Benefits       $         52.95

RE Taxes – Emergency Levy          $         10.00

Local Option Sales Tax Fund          $  17,257.12

Debt Service Fund                         $  22,213.20

2015 GO Bond                              $         20.54

Water Tower Fund                         $ 12,500.89

Sewer Plant Fund                          $    6,000.25

Streets Project Fund                      $    5,000.19

Water Fund                                   $  15,913.41

W/S Deposits                                $       550.39

Sewer Fund                                   $  22,795.12

TOTAL                                           $121,574.69

Expenditures for June 2017 

General Fund                                 $ 21,622.68

Road Use Fund                              $ 16,442.73

RE Taxes – Employee Benefits        $   7,500.00

RE Taxes – Emergency Levy           $   1,410.00

Local Option Sales Tax                   $ 51,690.00

Debt Service                                  $ 38,977.50

Water Fund                                   $  64,437.65

Sewer Fund                                   $120,810.51

TOTAL                                           $322,891.07

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

Minutes of the Walker City Council

Monday, June 12, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Rob Dunn, Marguerite Andrews, & Kene Shoop.   

Others Present: Bill Smith, Kevin Shoop, Will Sherbon, Mark Mumaw, David Brown, & Beth Streeter.            

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by Cook/Shoop to Approve the Consent Agenda.  5 ayes, motion carried. 

Linn County Sheriff:  61.0 hours required, 80.2 hours reported in the past month. 

Reports:

Mayor:  Mayor Voss received a complaint letter that was anonymous.  We do not address complaints from anonymous citizens. 

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Water:  Everything is going well.  Parks:  They have trimmed trees and the new picnic tables are out.  The park restroom has been cleaned and is open.  Sewer:  The City of Lowden came for a tour of the SAGR system last week.  The system is working well with just only 1 set of the UV disinfection system on.  Our e-coli is in the non-detectible range.  Streets:  The culvert has been placed along Betty’s Grove Road and they have cleaned out the ditch on the north side of Linn Street. They would like to see a 36” culvert under Linn Street as well to make the drainage as good as possible.   They are waiting for the parts to raise the fire hydrant to complete the work.  They began the work along Bever Street today and will be putting in a French drain with 6” tile.

City Engineer:  Absent

Finance:  May gross payroll $8,974.50.     

Streets:  None    

Water:  None             

Sewer:  None

Parks:  None

Fire Dept:  There were 7 calls including 1 storm watch & 6 medical calls.  They also did traffic control for the Memorial Day Parade.       

P & Z:  3 permits were issued:  1 fence, 1 garage, 1 storage shed. 

Council:  None.

Open Forum:  Beth Streeter wanted to discuss the stray cat problem we have.  She has been feeding the ones by her residence and has re-homed 8 kittens.  She is willing to help the city with the problem as much as she is able. 

Consider the following items:

Drainage Issues – Buffalo Court:  Mark Mumaw & David Brown were here to discuss the drainage between their properties and down Buffalo Court.  Discussion was held and the council directed Kevin to work on the problem while we have the excavator rented this month.

Linn St/Betty’s Grove Rd Tile:  Kevin was instructed to get estimates to have the 36” culvert placed under the street and the ensuing street repair.

Cigarette/Tobacco/Nicotine/Vapor Permit – Casey’s:  Motion/Second by Shoop/Dunn to approve the renewal of the permit.  5 ayes, motion carried.

Lions Club Pickle Day Request:  Motion/Second by Shoop/Dunn to approve the request.  Use of the following is allowed:  Greene St. from the old Catholic Parish Hall south to Walker State Bank, Rowley St. from the alley by Sacred Heart Church to Traer St., Park Street from Dows St. north to the enclosed pavilion, and the city park for July 28 & 29th, and the ballpark on July 29 from noon-midnight for the fireworks display.  Ayes:  Cook, Dunn, Andrews, Shoop  Abstain:  McVey, motion carried.

Removal of Catalpa tree in City Park and Moving of Maple Tree:  Motion/Second by McVey/Dunn to have Kevin and Will remove the Catalpa tree and accept the estimate from Lloyd Brown for an amount not to exceed $500.00 for the moving of the Maple tree this fall after the first hard frost.  5 ayes, motion carried.

Account 000009201909:  Motion/Second by Dunn/Shoop to write off the balance of $157.16.  5 ayes, motion carried. 

Account 090020010004:  Motion/Second by Dunn/Shoop to write off the balance of $48.36.  5 ayes, motion carried. 

Water System Sampling Stations:  Motion/Second by McVey/Shoop to purchase 4 sampling stations to be placed in each quadrant of town in the city right-of-way.  5 ayes, motion carried. 

Resolution 2017-11 – Resolution Approving the Contract with Cedar Valley Humane Society:  Motion/Second by Dunn/McVey to approve resolution 2017-11.  Discussion held.  Animals cannot be taken to the Cedar Valley Humane Society without city approval.   Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey, Shoop, motion carried.

Resolution 2017-12 – Resolution Approving FY17 Fund Transfers:  Motion/Second by Shoop/McVey to approve resolution 2017-12.  Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey, Shoop, motion carried.

Discussion on Well #1:  Motion/Second by McVey/Dunn to accept the bid from Northway Well for the rehabilitation on Well # 1 and to pay all related expenses from the 2015 GO Bond Fund.  5 ayes, motion carried.

League of Cities Annual Conference, September 27-29 in Davenport:  Motion/Second by McVey/Dunn to allow Connie to attend.  5 ayes, motion carried.

414 Rowley St.:  The deadline on the court order is approaching.  Council wishes to follow the court order as written.  In addition, we have received notification from Linn Co. Public Health about a complaint they have received on the property.  Connie will contact them and let them know where we are at so they may decide how to proceed.

Purchase of Cub Cadet UTV from City of Center Point:  Motion/Second by Dunn/Cook to purchase the UTV for $2,000.00 from the City of Center Point.  Ayes:  Cook, Andrews, Dunn, McVey  Abstain:  Shoop, motion carried.

Sign for Brush Pile:  Councilmember McVey would like us to get a sign for the brush pile:  For City of Walker Residents Only:  Violators will be fined.  Motion/Second by McVey/Cook to order sign.  5 ayes, motion carried.  We will discuss a possible fine amount at the next council meeting.

Fireworks:  Mayor Voss stated he would like the City to follow the new state law.  Discussion held.  Council recommends to leave ordinance as is for now and follow state code.  We will look into updating the ordinance at a later date. 

North Center Point Road Project Funding:  Motion/Second by McVey/Dunn not to participate in the project for the 8” concrete overlay project as proposed by Linn County.  Discussion held on how to pay for the improvements Linn County wants to make on North Center Point Road.  To do the 8” concrete overlay, the City of Walker would have to raise property taxes by $2.27/$1,000.00 of assessed value.  3 ayes, 2 nays, motion carried.  Mayor Voss would like to set up a meeting with Linn County to discuss other options available and the cost.  Council agrees and would like to also see some of the Linn County Supervisors in attendance.  Connie will try to set up a date and time.

Motion/Second by McVey/Dunn to adjourn at 8:23 pm.

The next Regular Meeting is scheduled for Monday, July 10, 2017 at 7 pm at the Pavilion.

Bills Approved:

Alliant Energy, utilities…..$4,348.33

Bank of America, website, it agreement, supplies…..$986.15

City of Alburnett, broom sweeper…..$2,800.00

Hawkins, chemicals…..$152.26

Hygienic Labs, water testing…..$56.50

IAMU, Rate & Financial Planning Workshop…..$75.00

Iowa Pump Works, hour meter…..$67.36

Paul Niemann Construction Co., rock…..$140.69

Scott Van Keppel LLC, equipment rental…..$3,075.00

Sherbon Construction, material & labor…..$3,307.00

US Cellular, cell phone…..$353.44

USA Bluebook, supplies…..$260.89

Wendling Quarries, recycled asphalt…..$97.50

Depository Trust Co., 2014 Bond payment…..$38,403.75

Banker’s Trust Co., 2011 Bond payment…..$44,280.00

Banker’s Trust Co., 2015 Bond payment…..$38,067.50

Iowa Finance Authority, Water Tower payment…..$47,495.00

Iowa Finance Authority, WWTP payment…..$96,017.50

Fox Apparatus, truck service…..$1,063.00

Apparatus Testing Service, pump testing…..$631.00

Interstate Battery, batteries for Fire Dept…..$194.16

Kevin Shoop, mileage reimbursement…..$111.28

Connie Helms, mileage reimbursement…..$199.29

Center Point Farm & Auto, supplies…..$33.99

Rudd Sanitation, garbage…..$95.00

Linn News-Letter, publications…..$302.35

Windstream, telephone…..$260.35

Northeast Iowa Regional League, dues…..$10.00

Brown Supply Co., culverts…..$9,508.80

Builders First Source, supplies…..$81.78

TestAmerica, waste water testing…..$614.25

Tyler Technologies, annual maintenance…..$4,091.02

FJ Krob, grass seed, weed killer…..$194.55

Total…..$297,374.69

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor

 

Minutes of the Walker City Council

Monday, May 8, 2017 7:00 p.m.
Walker Pavilion      

Mayor James Voss called the meeting to order at 7:00pm.   Council Present:  Chris Cook, Rozena McVey, Rob Dunn, & Marguerite Andrews.  Absent:  Kene Shoop  

Others Present:  Linn County Sheriff Deputy Buzynski, Bill Smith, Kevin Shoop, Wendell Oliver, Marge Wells, Cindy Jones, & Chris Hocken.            

Pledge of Allegiance led by Mayor Voss.       

Motion/Second by Cook/McVey to Approve the Consent Agenda with the addition of discuss tile problem at 701 Linn St.  4 ayes, 1 absent, motion carried. 

Linn County Sheriff:  61.0 hours required, 76.6 hours reported in the past month. 

Public Hearings:  FY17 Budget Amendment:  Opened:  7:15 pm.  The clerk did not receive any written or verbal comments.  No citizens were present with comments or concerns.  Closed:  7:16 pm. 

Reports:

Mayor:  We are finally getting some answers from Speed Connect on the internet service in town.  They have updated their system to LTE.  The tower equipment has been replaced and they are now in the process of updating equipment for all of their customers.  Connie was instructed by to send out a nuisance letter to a resident Mayor Voss has received complaints on.

Clerk:  Written report is available at City Hall. 

Public Works Technician:  Tonight when Kevin was going home, he saw a bunch of spruce trees at the brush pile.  The person who dropped them off was coming with another load.  They do not live in city limits and was told the brush pile is for residents of Walker only and to please not bring any more brush.  Because of this, the gate at the brush pile is locked and will be locked after hours.  Water:  We have had no violations and our 2016 CCR is done.  Connie stated it was published in the paper last week.  Kevin is planning on beginning the spring hydrant flushing in the next week.  Sewer:  The UV disinfection system is up and running.  It has been 6 years since it was installed so we will need to begin replacing the UV bulbs.  The University of Iowa will be drawing core samples from the SAGR cells for some testing on how the cells are utilized.  This will provide valuable information to the DNR on this type of system.  Streets:  They are planning to begin the ditch work soon.

City Engineer:  Absent

Finance:  February ending balance $1,075,536.90.  March ending balance $1,061,967.21.  April ending balance $1,146,644.17.  March gross payroll $13,520.78.  1st quarter gross payroll $31,175.37.  April gross payroll $9,066.50.     

Streets:  Absent    

Water:  Outstanding balance was up, however the number of past due notices that was sent out is down.             

Sewer:  None

Parks:  None

Fire Dept:  There were 9 calls including 1 lifeguard flight and a storm watch.  They did a controlled burn with Center Point.  They will be recertifying on hazardous materials this week and CRP and defibrillator next week.  All of the trucks have had their yearly service done.  They have been working on their plans for the 100th celebration for 2019.  Mayor Voss asked Connie to post the community room will be closed on May 20th for Fire Department training.  Councilmember McVey wanted to congratulate Bill Smith on 42 years of volunteer service to our fire department.       

P & Z:  1 fence permit was issued. 

Council:  Councilmember Andrews brought up another property that needs to be addressed for clean-up.  Connie was asked to send a letter to them.  Councilmember McVey stated that 2018 will be the American Legion’s 100 year anniversary.  Also, the historical society met and they are working on getting the caboose repainted.

Open Forum:  Bill Smith stated he has seen several skunks.  They were able to catch them and remove them from city limits.  He feels we are seeing more of them and need to be aware.  Chris Hocken inquired about the ditch along Bever St.  Kevin stated this area in one they will be working on this summer.  Cindy Jones just wanted to let the council be aware that there are kids/young adults hanging around the back area of the pavilion late at night.  Linn County will keep an eye on the area.  Wendell Oliver contests his sewer bill.  States his sewer is capped off in the basement of his building.  Mayor Voss explained that per ordinance he is required to have sewer hooked up to the building.  Because the sewer service is provided to the building, he will get a minimum sewer bill each month.  Any further questions should be directed to his attorney.

Consider the following items:

Resolution 2017-8 – FY17 Budget Amendment:  Motion/Second by McVey/Dunn to approve resolution 2017-8 FY17 Budget Amendment.  Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey.  Absent:  Shoop.  Motion carried. 

Resolution 2017-9 – Resolution Updating Employee Handbook Policy regarding Overtime Pay for Holidays:  Motion/Second by McVey/Dunn to approve resolution 2017-9.  Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey.  Absent:  Shoop.  Motion carried. 

Small City Workshop, May 30th in Springville:  Motion/Second by McVey/Dunn to send Connie to the workshop.  Discussion held.  Motion/Second by Dunn/Cook to send Connie and Rozena to the workshop.  3 ayes, 1 absent, 1 abstain.  Motion carried.

Rate & Financial Planning Workshop, June 7th in Ankeny:  Motion/Second by Dunn/Cook to send Connie to the workshop.  4 ayes, 1 absent.  Motion carried.

Field Training Day, June 13th in Emmetsburg:  Motion/Second by Dunn/Cook to send Kevin to the field training day.  4 ayes, 1 absent, motion carried.

Employee Performance Evaluation Changes:  Motion/Second by McVey/Dunn to accept the proposed employee performance evaluations.  4 ayes, 1 absent.  Motion carried.

Discuss contract with Cedar Valley Humane Society:  Discussion held.  Mayor Voss has asked Connie to call and discuss some items.  Council will discuss further at the next meeting.

Resolution 2017-10 – Resolution approving the final plat for Lopata’s plat of survey #2150:  Motion/Second by Dunn/Andrews to approve resolution 2017-10.  Roll Call Vote:  Ayes:  Cook, Dunn, Andrews, McVey.  Absent:  Shoop.  Motion carried. 

Account 000008030701:  Council has received a request to waive the water/sewer deposit of $150.00 from the new property owner. Discussion held.  The ordinance is very specific on the payment of deposits for property owners, council will not waive the deposit.

Sewer Main Lining:  Information was provided to the council.  They will keep this in mind as we may need to look at doing some lining on the stretch from North Maple Lane to the waste water treatment plant.

Tile problems along Linn St.:  There is water standing in the ditch/front yard of the property at 701 Linn St.  Discussion held.  Council directed Connie to send letters to the following property owners:  Everett Moore, Doug Doyl, Sherry McKee, Judy Doyl, Brad Winn, Mike West, and Dixie Maas.  These property owners all tie into the tile that is causing the problem with standing water at 701 Linn Street.  These property owners need to work together to get the problem fixed.

Motion/Second by McVey/Dunn to adjourn at 8:32 pm.

The next Regular Meeting is scheduled for Monday, June 12, 2017 at 7 pm at the Pavilion.

Bills Approved:

Bank of America, website, it agreement, supplies…..$253.30

Center Point Library, contract…..$5,000.00

Consolidated Energy, fuel…..$648.11

Hygienic Labs, water testing…..$12.50

Russell Andersen, reimburse for tire repair…..$20.25

Schimberg Co., supplies…..$8.64

Uline, supplies…..$193.40

Alliant Energy, utilities…..$4,173.68

IPERS, April contributions…..$1,224.43

IRS, April payroll withholding tax…..$2,213.00

Center Point Farm & Auto, supplies…..$69.69

Rudd Sanitation, garbage…..$95.00

Iowa Codification, codification…..$184.00

Brown Supply, moving straps…..$94.50

Windstream, telephone…..$260.85

Linn News-Letter, publications…..$275.52

TestAmerica, waste water testing…..$827.40

City Central City, salt/sand…..$281.52

Kirkwood Community College, conference…..$135.00

Connie Helms, mileage…..$262.10

Builders FirstSource, supplies…..$34.85

Total…..$16,267.74

Revenues for March 2017

General Fund                                         $  6,584.72

Fire Equipment                                      $         1.23

Road Use Fund                                      $  7,795.94

RE Taxes – Employee Benefits               $     235.69

RE Taxes – Emergency Levy                  $       44.52

Local Option Sales Tax Fund                  $  7,393.96

Debt Service Fund                                  $     953.85

2015 GO Bond                                       $       22.46

Water Tower Fund                                  $           .96

Sewer Plant Fund                                  $           .45

Streets Project Fund                              $           .34

Water Fund                                           $13,305.08

W/S Deposits                                        $     175.72

Sewer Fund                                           $20,667.13

TOTAL                                                  $57,182.05

Expenditures for March 2017 

General Fund                                         $ 38,620.85

Road Use Fund                                      $   2,025.92

Water Fund                                           $ 12,325.51

Sewer Fund                                           $ 18,947.03

TOTAL                                                  $ 71,919.31

Revenues for April 2017

General Fund                                         $  69,711.97

Fire Equipment                                      $           1.21

Road Use Fund                                      $    5,540.36

RE Taxes – Employee Benefits               $    2,760.31

RE Taxes – Emergency Levy                  $       521.33

Local Option Sales Tax Fund                  $    7,393.98

Debt Service Fund                                  $  11,169.59

2015 GO Bond                                       $         20.51

Water Tower Fund                                  $             .88

Sewer Plant Fund                                  $             .44

Streets Project Fund                              $             .83

Water Fund                                           $  12,226.33

W/S Deposits                                        $         25.68

Sewer Fund                                           $  19,474.22

TOTAL                                                  $128,847.64

Expenditures for April 2017 

General Fund                                         $ 34,093.37

Road Use Fund                                      $   3,148.64

Water Fund                                           $   4,838.66

Sewer Fund                                           $   3,295.85

TOTAL                                                  $  45,376.52

Respectfully submitted,

Connie Helms, City Clerk

Approved by:

James Voss, Mayor